How to Create Mix Grade Classes and Homerooms

Aspen Support Updated by Aspen Support

The following steps shows you how to schedule students from different grades into the same classes and homeroom. For example, let's say that you want to schedule K1 and 1st grade students in the same mix grade homeroom 4321_100.
  1. This can be done either on the school view or build view.
    1. If your schedule is already committed to the school view, click the Admin tab > References side-tab > Platoon Code on the school view.
    2. if your schedule is not committed yet and you are still working on the build view, click Global > References > Platoon Code on the build view.
  2. Create two platoon codes for homeroom 100: 4321_100_K1 for the K1 students and 4321_100_1 for the 1st grade students.
    Click the Codes sub-tab > Options > Add > Enter the platoon code numbers above and save
  3. On the Staff tab assign the HR 4321_100 to the HR teacher
  4. On the Student tab assign the homeroom 4321_100 to the K1 and 1st grade students
    How to Enter/Assign Student Homerooms
  5. Assign the corresponding classes their respective platoon codes:
    1. On the Master Schedule assign the platoon code 4321_100_K1 to the K1 classes that belong to the homeroom 4321_100
    2. On the Master Schedule assign the platoon code 4321_100_1 to the 1st grade classes that belong to the homeroom 4321_100
  6. Schedule K1 students into all the 4321_100_K classes and 1st grade students into all the 4321_100_1 classes.
    1. If you are working on the school view, follow one of the guides below:
      1. For a new student not graded yet use How to Schedule a New Student in Aspen (Grades K0-5)
      2. For a student who has already received a term grade use How to Transfer Students From one Section to Another and Keep the Grades
    2. If you are working on the build view, use Group Scheduling to load students into the classes
      How to Run Group Scheduling based on Platoon

Additional Resources

Group Scheduling Multi-Grade Homerooms In the Build View (PPT & video)

How did we do?

Create and Assign Platoon Codes for Elementary Scheduling

Change a Student's Homeroom and Reschedule into New Sections

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