NC "No Credit" Term Grade Procedure

DJM Updated by DJM

The NC Grade

The NC Grade Procedure can only be run from the School level. If teachers manually enter an NC Grade, the previous grade value is not stored.

Students with more than three (middle and high school) or four (elementary school) unexcused absences per marking term will receive a grade of NC if they are otherwise passing a class. A grade of NC will only be changed back to the letter grade earned if a student has fewer than 12 unexcused absences at the end of the year or passes the course’s final exam.

If the student has not earned a passing grade, he or she will receive an “F” (middle and high school) or a “1” (or other elementary grade representing not meeting the standard).

A student may change an NC for the year to a letter or number grade and earn credit for the course (if applicable), by earning a passing grade on the final exam at the end of the year, or by passing the course during summer school.

The "NC Grade" procedure allows the school to maintain the numeric or letter term grade entered by the teacher while replacing the term grade with NC. If a student meets the requirements to have the NC reverted to a passing grade, the school will update the term grade with the passing letter or numeric grade stored in the NC field.

Information below:

  • Running the Procedure
  • Checking Student Attendance
  • Updating Final Grades and Credit from the Student Top Tab
  • Updating NC Grades and Credit from the Grades top tab
  • Helpful NC Fieldsets

Running the NC Grade Procedure

From the School view (sis.mybps.org)

  1. Navigate to the Grades top tab
  2. Click on the Transcripts side tab
  3. Click on the Options menu
  4. Select NC Grade Calculation (Quarters)
  1. In the popup window, select the Term (the current term should automatically populate)
  2. For Transcripts to include, by default you will run the procedure on Current selection
  3. Absent threshold defaults to 3
  4. Click Run

Transcript Record Before Running Procedure

Transcript Record After Running Procedure

Checking Student Attendance

From the Student top tab>Attendance side tab>Class Attendance sub-tab check the total number of unexcused absences for the class to see if the student has fewer than 12 unexcused absences.

This may also be checked from the Attendance top tab>Class History side tab

Updating NC Grades and Credit from the Student top tab

A grade of NC will only be changed back to the original term grade earned if a student has fewer than 12 unexcused absences at the end of the course, or passes the course final exam. If this is the case, the school Grading Manager will manually change the term grade to the saved grade in the NC term column. This can be done from the Student top tab>Transcripts side tab or from the Grades top tab>Transcripts side tab.

The student class attendance should be checked, the term grade updated if the student meets the requirements, and the final grade updated or recalculated.

From the School view (sis.mybps.org)

  1. Navigate to the Student top tab
  2. Click on the Transcripts side tab
  3. Click into the Transcript record
  4. Change term grade to the value saved in the NC Grade
Update Final Grade and Credit from the Student Top Tab

After updating the term grade, update the final grade and credit for the class.

  1. Enter in the Final Grade
  2. Enter in the earned Credit
  3. Save
Instead of updating credits manually, the Calculate Credits Procedure may be run on multiple records

Updating NC Grades and Credit from the Grades top tab

From the School view (sis.mybps.org)

  1. Navigate to the Grades top tab
  2. Click on the Transcripts side tab
  3. Change the fieldset to the NC Fields
  4. Use the NC filters to isolate specific term records to change
  1. Select the transcript records that may be changed to the original term grade by placing a check in the record selection box
  1. Click on the Options menu
  2. Click on Show Selected
  1. Click on the Options menu again
  2. Click on Mass Update
  1. In the popup window, click on the Advanced button in the lower right
  1. For the Field to update, select the appropriate Term Grade to change
  2. For the Source, select Another field
  3. For the Value, select the appropriate NC period mark
  4. Click on Force save
  5. Click Update

  1. Repeat as needed for other terms

Enter Final Grades and Credit

With the term averages updated, the final grades and credits need to be populated. This can be done manually, using Modify List, or Aspen procedures can be run to update these fields.

To update Final Grades using a procedure, see How to Calculate Averages - Final Grades

To update earned credit using a procedure, see How to Calculate Credits - Populate Credit on Transcript Records

Helpful NC Fieldsets

It may be helpful to change the Fieldset to the NC Fields to easily see attendance totals and term grades

NC Fieldset from Grades>Transcripts

NC Fields Fieldset from Student top tab>Transcript side tab

How did we do?

How to Calculate Averages - Final Grades

How to Find NC Grades for the Past or Current Year

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