- All Categories Communication
Learning Apps
How to access Acellus
How to Access Reading Horizons
Drive Google - How to Upload your Google Classroom List to your Drive to open it in Google Sheets
How to access Learning Ally
How to Duplicate an Existing Course in BPSLearns
How to access McGraw Hill products
How to access Sora by Overdrive
Problems accessing Youtube for parent and teachers?
How to Run a Google Classroom Student List as a Teacher
How to access Imagine Learning
My students cannot login to an app in Clever
I have a student missing from my class in Clever
How to access Seesaw
I am a co-teacher and I do not see my students in Clever.
What are Clever badges and how do they work?
How to access Illuminate
How to access n2y
How to access FOSSweb
How to unblock Flash Player in Chrome
How do I use Bookshare?
How to sign up for the Learning Ally online course
How to access Nearpod
Digital Whiteboard Tools
How to access Defined Learning
How do I access Lexia
How to access TalkingPoints
How to access Clever at Home
How to access Clever
How to access Savvas Realize
How to access ST Math
How to access CommonLit
How to access Google Classroom from Home
How to access Newsela
How to access StudySync
How to access BPSLearns
How to access EVERFI
BPSLearns: An Overview
How to use video in Google Classroom
How to access Edmentum Courseware
When I log in to Clever, I get an "Uh oh!" (sad robot) error message.
How to Create a Google Classroom
How to access DBQ Online
What is a Clever School Tech Lead and what can they do?
How to access Tumblebooks
How to Run a Google Classroom Student List as an Admin
How to access Exact Path
How to customize the Clever portal on my Teacher page
How to get started with GoGuardian for Teachers
Accessibility
How to add captions to a video
How to Set Up and Use Spoken Language Interpretation in Zoom
How to enable live transcript CC in Zoom
Joining Zoom from your browser or a Chromebook
Access to BAIS applications from off the network
How to request captions and transcripts for videos from 3Play Media
How to enable Chrome to download reports from Aspen
Accounts
How do I Reset/Change my Password?
Do I have a virus or malware on my computer?
How to change your last name and BPS email address
How to access EdPlan
How to enable/disable a Sponsored Account
Installing Office 365
I Am Getting "You Have Successfully Logged Out" Message When Signing into Peoplesoft Financials.
What is the BPS Acceptable Use Policy?
Getting Started with Microsoft Office 365
How to receive an L4L (Teacher Macbook)
How to create a Sponsored Account
How to Activate and Inactive Accounts in Naviance
New Employee Guide
Aspen Fundamentals
Widgets
Communicating Through Aspen
How to Create and Send Administrator Notifications (Computer & Mobile)
How to Download and Activate the Follett Notifications App (Mobile)
Using the CK Editor - Announcements, Emails, Banners
How to Create or Edit a Field Set
How to use Modify List to Quickly Make Data Changes
How to Use Mass Update to Quickly Make Data Changes
Quick Print and Quick Reports
Query By Grade Level and ELD Level
Creating a Snapshot
How to Add the Tasks Widget to Your Home Page
Aspen Reports
Graduation Requirements
Official Student Transcript Report
How to Run the Class Office Period Attendance Report
Aspen Tools
Assessments
How to See Student Assessment Scores in Aspen
MAP Troubleshooting
How to access Panorama Student Success
MCAS 2.0 Test Coordinators Handbook
How to view an individual student's assessment scores
Athletics
Athletics Registration Workflow
How Students are Enrolled in the Athletics Program
How to Manually Enroll Students in the Athletics Program
How to Update Student Athletic Information - Student Tab
How to Update Student Athletic Information - Program Tab
How to view Student Sports Registration Information - Coaches
How to view and print student Athletic Program records
Athletic Filters
How to Update Physical Exam Information for Athletics - Nurses
Attendance
Managing Attendance Plans
How to Update the Grade Cover Term Map and Reassign Calendar Dates for Attendance Input
How to Take Class Attendance (Teachers)
Overview of Attendance Intervention Plans in Aspen (video)
How to Reconcile Daily and Class Attendance
How to Reassign Calendar Days in Aspen
How to run the Perfect Attendance Report in Aspen
How to Update Student Calendars to Make Students In-Session for Attendance Input
How to "Push" Daily Attendance to all Classes
Recommending an Attendance Plan for Court
How to use the Principal's Attendance Report in Aspen
How to Create Journal Entries by Running Attendance Letters
How to Run Daily Attendance Post Verification
How to Run Class Attendance Post Verification Report
How to Change School Attendance Preferences
How to add a Tardy and Dismissal for a Student in Aspen
How to Change Attendance Records
How to Add Parent Gender in Aspen
School Daily Attendance Changes
How to Take Daily Attendance in Aspen (Teachers)
How to Run Attendance History for a Specific Code
How to Take Attendance in the Daily Office in School View (For Attendance Managers)
Beginning-of-Year Processes
Communication
How do I get started with School Messenger?
Zoom vs. Google Meet: When Should I Use Each Tool?
How to Enable/Modify Absence/Tardy Broadcast in School Messenger
How to resolve wrong numbers through School Messenger/Aspen
How to Email Students with School Messenger
Zoom Instructions for Students
How to Send Report Cards or Progress Reports through School Messenger
Set call forwarding on a BPS Phone
How to Setup your BPS Email (on a mobile device)
Zoom Basic vs. Zoom Edu Pro: What Are the Differences?
How to access the Custodial Asbestos Awareness Training
How do I get started with Zoom?
How to Send a Text Message in School Messenger
How do I get started with Google Meet?
How to maintain student privacy online
How to Set Up Zoom Meetings as a Sub
Access your BPS phone voice message system
Tweet Deck Tutorial for Twitter Chats
Blocking or Unblocking a Phone Number in School Messenger
How to View a Contact’s Call Record in School Messenger
How do I send or receive a fax?
How to Run a Successful Video Conference
How to view contact information by phone or email in School Messenger
Recommended Zoom Settings for Security
Creating a Twitter Account
How to Help Students Who Are Unable to Join Zoom Meetings with User Authentication
How to Live Stream Using Zoom
Conduct
How to Enter Emergency Conduct Removal
How to Run Student Journal and Conduct Reports
How to Submit a Conduct Referral in Aspen
How to Generate a Conduct Letter in Aspen
How to Submit a Conduct Referral - Staff View
Devices
Fixing hanging in video chat apps like Zoom and Hangouts
How to Connect a PC to BpsStaff/Student
How to Install the Tap Card Printers on your Mac
How Do I Update The Browser on My Chromebook?
Tips for keeping student devices clean
What does it mean when a Chromebook is "end of support"?
My Mac won't let me install a program.
How to Install a FollowYou Printer on a PC
How to Activate a New iPad
Verizon Jetpack Model 8800L WiFi Hotspot FAQ's
Mobile Hotspot Setup for Samsung J3 Prime Phone
How to initiate a request to purchase "non-standard" technology
How to Factory Reset a BPS Chromebook
How to Pair the Polycom Studio Remote
How do I take a screenshot of my Chromebook screen?
Removal of Technology
How to remove Malware from your Macbook
How to Connect a Mac to BpsStaff/Student
5 Tips to Improve Macbook Performance
How to Install a Printer on a Chromebook
Getting Chromebook IP address and WiFi MAC address
How to back-up your data on a Mac
How to enable Airtame with MacOSX Catalina
How do I install GarageBand or iMovie?
My wireless keeps disconnecting or changing networks!
How do I configure Chromebooks that I received from Donor's Choose?
"MacOS Could not be installed on your computer" screen after start up
Chromebook Log-In old password message
Sprint/Boost Coolpad Surf Hotspot FAQs
What to do if you have a broken device
Connecting a Chromebook or Android to BpsStaff/Student
Digital Citizenship & Cyber Security
End-of-Year Processes
How to Set Promotion Status for Seniors
How to Enter Student Homerooms After the End-of-Year Rollover
End Of Year Rollover Information / FAQ - 2020
How to Promote or Retain Non-Senior Students
Technology Returns for Transferring & Departing Employees
How to Enter a Student's Next Year Homeroom in School View
Family Portal
How to Update Contact Portal Login with email address
How to Reset a Parent Portal Account/Password (For School Staff)
How to Reset your SIS Family Portal Account Password (For Parents)
How to See your Child's TerraNova Score on Family Portal
How to Generate Parent Letters with Security Code
How to Publish Reports to the Parent and Student Portal
How to see Your Child's GPA - Family Portal View
How do I create a parent/family portal account in Aspen?
How to Navigate the Parent Portal (In English and other Languages)
Gradebook
Elementary/Standards Based Specific
How to Post Remote Learning K0-K2 Grades
What are the Reporting Standards for My Class?
What is the Rating Scale for My Class?
Middle and High School Specific
How to Auto Calculate and Post Grades in the Gradebook
How to Create Your Own Grade Scale
How to Fix Expanding Columns Issue in Chrome
How to Attach Your Own Grade Scale to Sections or Assignments
Example 0-4 Grade Scale
Setting up your Gradebook Preferences
Teacher Gradebook PowerPoint
Locking Scores in your Gradebook
How to add a Class Announcement with Zoom Link
Creating Special Codes in your Gradebook
How to add resources to a gradebook assignment
Grades Management
Grade Scales
Where are the Grade Scales in Aspen?
BPS Standard A-F Grade Scale
BPS Final Grade Scale
BPS Standard K-5 Grade Scale
Alternate Pass/Fail Grade Scale
Assignment Pass/Fail Grade Scale
What is the MFG Grade?
Work-Based Learning Grade Scale
Transcripts
How to Enter Transfer-in Transcript Records
How to Find Missing Final Grades
How to Enter and Post Elementary Grades in Aspen
How to run a merge drop/add transcript records
How to Change an Elementary Transcript Record
How to See a List of Failing Students in One or More Terms
Grade Point Average (GPA)
How to view an Individual Student's Grade Point Average (GPA)
How to see Student GPAs from the Student Tab
What are the different types of GPAs and GPA Reports?
GPA Frequently Asked Questions
What are the point values of a grade?
Report Cards
School Preferences - Grade Category
Grading Manager
Student Records Requests
How to view MFG and Empty Transcript Records (school year 2019-2020) - District View
How to view MFG and Empty Transcript Records (school year 2019-2020) - School View
How to Correct MFG and Empty Transcript Records
How to See Students Grades by Class and Grade Level
How to run the Grade Post Verification Report in Aspen
How to Re-Open Grading Window
How to Calculate Credits - Populate Credit on Transcript Records
How to Calculate Averages - Final Grades
NC "No Credit" Term Grade Procedure
How to Find NC Grades for the Past or Current Year
Health
Miscellaneous
Scheduling
Daily/Walk-in Scheduling
How to Schedule a New Student or Make Changes to a Student's Current Schedule (Grades 6-12)
Counselor Fundamentals and Daily/Walk-In Scheduling
Student Course Requests
Committing Your Schedule
Dual Enrollment
Group/Homeroom Scheduling
Create and Assign Platoon Codes for Elementary Scheduling
Change a Student's Homeroom and Reschedule into New Sections
How to Schedule a New Student in Aspen (Grades K0-5)
How to Run Group Scheduling based on Platoon
School Courses
Career and Vocational/Technical Education (CVTE)
How to See District Level CVTE Courses
Aspen Tables and Fields with CVTE Data
How to see Students Scheduled into CVTE Sections
How to see School Course Sections of CVTE Courses
How to see schools with CVTE courses
Sections
How to Create a New Course Section
How to Change Course Section Details
How to Add a Teacher to Multiple Course Sections
How to change a Primary Teacher in Aspen
How to Remove a Co-Teacher from a Class in Aspen
How to add a Co-Teacher to a Class
How to Create Platoon Codes
How to add a Student Secondary School Association
CTE Data Analytic for DOE 35, 43, 44
How to Create a Report for Students Registered in Online Courses Only
How to Balance Sections by Student Cohort Code
Quick Status Alert and Bell Schedules
How to Add A Schedule to a Middle School or ESL Class to Allow Class Attendance Input
STRIVE Program set up and Schedule
Security
Staff
How to Change Your Default View in Aspen
How to Switch to the School View
How to Create a Course in TeachPoint
How to sign up for PD in TeachPoint
How to Add a New Staff Member to Your School in Aspen
How to Remove Staff from your Roster
Maximo - Building Maintenance Request - Work Order
Work from Home (WFH) Tips
State and Federal Reporting
Student
How to Change Student Cell Phone Numbers in Aspen
How to view students who have opted out of the media release
Password - How to Change a Student Password (Technology Coordinators)
How to Assign Homerooms Based Upon the Student Schedules
How to enter in Student Next Homeroom in School view from the Student top tab
How to Enter a Single Student Journal Entry
Dwp Mybps - How to Reset a Student Password (Students)
Adding Future Capacity, Proposed Program Code
How to search for a student by name or ID number
How to Assign Locker Numbers to Students in Aspen
How to Run the Student Sibling Report
Home Learning Tips for Students & Families
How to view the change history for a record
How to Reset your Student Password (Students)
How to Accept a New Student to Your School in Aspen
Accessing Services only Students in At Home School
How to Update Parent Emails and Phone Numbers
How to Create a Fieldset and Generate a Spreadsheet or Report
How to Filter for a Specific Cohort of Students
Password - How to Look up a Verification Code for a Password Reset (Technology Coordinators)
Student Work Permits
How to See Next Year Student Assignments & Wait List Totals in Aspen
How to Withdraw or Discharge a Student in Aspen
How to Upload Student Photos into Aspen
Methods to enter in Student Next Year Homeroom
How to Upload a Document in Aspen
How to update data sharing opt-outs in Aspen
DWP - How to Reset a Student Password for First Time
How to search for a Student by Address
How to View Low Income or Food Status (For Principals Only)
How to add Journal Entries for one or more Students
How to Generate a Parent Email List
Student Portal
How to view your Grade Point Average (GPA)
How to Register for Athletics - Student View
How Can Students View their Report Card/Progress Report Grades in the Student Portal
Summer School
How to View Summer School Grades
How Teachers can see their Summer Classes in the Gradebook
How to See a Summer School Program Capacity
How to Register a Student for a Non-Credit Recovery Summer Program
How to View your Summer Students from the Student top-tab in your Summer School
How to Add Students from Your Current School to a Summer School After Enrollment is Closed
How to Add Your Current School Staff to your Summer School
How to Remove Students from Summer School
2020 Summer School Registration Guide
How to Take Summer School Attendance (For credit bearing non-5th Quarter programs)
How to See the Student list for your Summer Program from your Summer School
How to Register a Student for a Summer Credit Recovery Program
How Can Students see their Summer School Schedule in Aspen
How to Take Summer School Attendance on the Daily Office in School View
How to Access your Summer School
How to Enroll a Student in a Summer Program and School in the BPS View
Dropping a Student(s) from a Summer School Class Section
How teachers can see their Summer School Schedule in Aspen
How to View Registered Summer School Students from your Current School
Transportation
Communication
How do I get started with School Messenger?
Interested in live training? Click here to sign up for a live webinar training on SchoolMessenger. Mondays @ 9AM - New User Training Tuesdays @ 3PM - New User Training Wednesdays @ 3PM - New User Tra…

Zoom vs. Google Meet: When Should I Use Each Tool?
It can be challenging to determine when Zoom or Google Meet is the best tool for your needs. The chart below should help you decide which tool makes sense for your meetings. If you would like a consu…

How to Enable/Modify Absence/Tardy Broadcast in School Messenger
Click Admin Top Tab. Search for School's Name. Click Login as this admin. Click Broadcasts Top Tab. Click Broadcasts Sub Tab. Click Edit. Check boxes for days to run There are other setting that can…

How to resolve wrong numbers through School Messenger/Aspen
Grab as much information from the caller as possible;. the phone number receiving the calls (required). student name (if known). school name (if known). estimated date/time of the last call. Before h…

How to Email Students with School Messenger
This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.. 1 The first step is to open SchoolMessenger and…

Zoom Instructions for Students
Boston Public Schools provides our teachers with various tools to assist in online learning. Among them is a video conferencing tool called Zoom , which allows our teachers to give instruction and de…

How to Send Report Cards or Progress Reports through School Messenger
School Messenger now has a feature where a PDF can be uploaded to broadcast documents to the families of those students via an email and link to the PDF that pertains to them. Boston Public Schools w…
Set call forwarding on a BPS Phone
Push the button next to "Forward All". Dial '91' then the ten digit phone number. To End call forwarding, push the button next to 'Forward off'.

How to Setup your BPS Email (on a mobile device)
Android (Samsung). To use the Google Apps mail, contacts, and calendar apps on your Android, you need to sign in to your Google account. You only have to do this once: Go to the Settings App. Scroll…
Zoom Basic vs. Zoom Edu Pro: What Are the Differences?
With so many features and settings, it can be challenging to determine which ones your account includes and which ones it does not. The chart below gives an overview of the two types of Zoom accounts…

How to access the Custodial Asbestos Awareness Training
All custodial staff are required to receive two hours of asbestos awareness training. These hours will be completed online. There are six modules in the online course with presentations and videos. Y…

How do I get started with Zoom?
Zoom is a collaborative online conferencing tool that allows multiple users to communicate at once in an easily accessible way through video and audio conferencing, text chat, whiteboarding, and scre…

How to Send a Text Message in School Messenger
This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.. 1 Click New Broadcast 2 Enter a subject for your…

How do I get started with Google Meet?
Google Meet is a collaborative online conferencing tool that allows multiple users to communicate at once in an easily accessible way through video and audio conferencing and text chat, all within Go…

How to maintain student privacy online
Many of our educators are sharing best practices online, engaging with students and their families, and posting some of the amazing work going on during the Coronavirus closure. We want the entire BP…

How to Set Up Zoom Meetings as a Sub
New to Zoom? Please review this HelpDoc about How Do I Get Started with Zoom.. 1. If you are a Long-Term Substitute: Please set up a Zoom account via Clever using your BPS Google login. If you have a…

Access your BPS phone voice message system
Call your number (617-635-XXXX). When you listen to your voice message, dial *. It prompts you to enter your access code: 5XXXX (5 + last 4 digits of your phone). then dial # It will prompt you to en…

Tweet Deck Tutorial for Twitter Chats
This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.. 1 The first step is to open Twitter and click Lo…
Blocking or Unblocking a Phone Number in School Messenger
It is always recommended to remove the number from Aspen so that the number is fully removed from all systems. Click here to view the guide for resolving wrong numbers before following the steps belo…

How to View a Contact’s Call Record in School Messenger
The following instructions will show you how to view a parent/staff contact history to determine if they are receiving messages. Click Reports. In the middle of the page, under the “Individual” colum…

How do I send or receive a fax?
Everyone in a school building can send faxes, but only designated staff can see the incoming fax queue. Typically your school principal, secretary, and school nurse have access to the e-Fax system to…
How to Run a Successful Video Conference
Schedule your meeting in your Google calendar. This way, you can send invites to all attendees and include the Zoom or Google Hangouts information directly from Google calendar. TIPS: When possible,…

How to view contact information by phone or email in School Messenger
8 STEPS 1 The first step is to open SchoolMessenger: and click System 2 Click Contacts 3 Click Search for Person 4 Click Search 5 Type the phone number. 6 Click Search 7 Click the student or staff nu…

Recommended Zoom Settings for Security
When reporting a Zoom incident, please take a moment to verify that you have set the following settings in your Zoom account. These settings will greatly reduce the likelihood of a Zoom interruption…

Creating a Twitter Account
Overview of Twitter Account Creation. This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.. 1 The firs…
How to Help Students Who Are Unable to Join Zoom Meetings with User Authentication
"Connecting" wheel of death issue/refreshing login screen:. Everything has to go through "SSO," which is an authentication method tied to the student's BPS Gmail. The easiest way to do this is to hav…

How to Live Stream Using Zoom
Before you begin, you will need a (1) Zoom Edu Pro account and (2) YouTube account. Zoom Edu Pro: available for school principals via Clever YouTube account: sign up for free on YouTube using your BP…
