Communication
Recommended Zoom Settings for Security
This article will take you through the practical steps you need to take in order to safeguard your virtual classroom/meeting. Every virtual meeting space should be treated with care and security to p…
How to Send Report Cards or Progress Reports through School Messenger
School Messenger now has a feature where a PDF can be uploaded to broadcast documents to the families of those students via an email and link to the PDF that pertains to them. Boston Public Schools w…
How to Live Stream Using Zoom
Before you begin, you will need a (1) Zoom Edu Pro account and (2) YouTube account. Zoom Edu Pro: available for school principals via Clever YouTube account: sign up for free on YouTube using your BP…
How do I get started with Zoom?
Zoom is a collaborative online conferencing tool that allows multiple users to communicate at once in an easily accessible way through video and audio conferencing, text chat, whiteboarding, and scre…
How do I get started with Google Meet?
Google Meet is a collaborative online conferencing tool that allows multiple users to communicate at once in an easily accessible way through video and audio conferencing and text chat, all within Go…
Zoom vs. Google Meet: When Should I Use Each Tool?
It can be challenging to determine when Zoom or Google Meet is the best tool for your needs. The chart below should help you decide which tool makes sense for your meetings. If you would like a consu…
Zoom Instructions for Students
Boston Public Schools provides our teachers with various tools to assist in online learning. Among them is a video conferencing tool called Zoom , which allows our teachers to give instruction and de…
Access your BPS phone voice message system
Call your number (617-635-XXXX). When you listen to your voice message, dial *. It prompts you to enter your access code: 5XXXX (5 + last 4 digits of your phone). then dial # It will prompt you to en…
How to maintain student privacy online
Many of our educators are sharing best practices online, engaging with students and their families, and posting some of the amazing work going on during the Coronavirus closure. We want the entire BP…
Set call forwarding on a BPS Phone
Push the button next to "Forward All". Dial '91' then the ten digit phone number. To End call forwarding, push the button next to 'Forward off'.
How to Run a Successful Video Conference
Schedule your meeting in your Google calendar. This way, you can send invites to all attendees and include the Zoom or Google Hangouts information directly from Google calendar. TIPS: When possible,…
How do I get started with SchoolMessenger?
Interested in live training? Click here to sign up for a live webinar training on SchoolMessenger. Mondays @ 9AM - New User Training Tuesdays @ 3PM - New User Training Wednesdays @ 3PM - New User Tra…
How to access the Custodial Asbestos Awareness Training
All custodial staff are required to receive two hours of asbestos awareness training. These hours will be completed online. There are six modules in the online course with presentations and videos. Y…
Tweet Deck Tutorial for Twitter Chats
This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.. 1 The first step is to open Twitter and click Lo…
Creating a Twitter Account
Overview of Twitter Account Creation. This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.. 1 The firs…
Blocking or Unblocking a Phone Number in SchoolMessenger
It is always recommended to remove the number from Aspen so that the number is fully removed from all systems. Click here to view the guide for resolving wrong numbers before following the steps belo…
How do I send or receive a fax?
Everyone in a school building can send faxes, but only designated staff can see the incoming fax queue. Typically your school principal, secretary, and school nurse have access to the e-Fax system to…
How to Send a Text Message in SchoolMessenger
This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.. 1 Click New Broadcast 2 Enter a subject for your…
How to view contact information by phone or email in SchoolMessenger
8 STEPS 1 The first step is to open SchoolMessenger: and click System 2 Click Contacts 3 Click Search for Person 4 Click Search 5 Type the phone number. 6 Click Search 7 Click the student or staff nu…
How to Email Students with SchoolMessenger
This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.. 1 The first step is to open SchoolMessenger and…
How to resolve wrong numbers through School Messenger/Aspen
Grab as much information from the caller as possible;. the phone number receiving the calls (required). student name (if known). school name (if known). estimated date/time of the last call. Before h…
How to View a Contact’s Call Record in SchoolMessenger
The following instructions will show you how to view a parent/staff contact history to determine if they are receiving messages. Click Reports. In the middle of the page, under the “Individual” colum…
