Access to BAIS applications from off the network
How to Use ASL Interpretation in Zoom
How to add captions to a video
How to enable Chrome to download reports from Aspen
How to request captions and transcripts for videos from 3Play Media
Joining Zoom from your browser or a Chromebook
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Getting Started with Microsoft Office 365
How to Activate and Inactive Accounts in Naviance
How to access EdPlan
How to change your last name and BPS email address
How to create a Sponsored Account
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How to request access to PeopleSoft
I Am Getting "You Have Successfully Logged Out" Message When Signing into Peoplesoft Financials.
Installing Office 365
New Employee Guide
Staff Passwords: How to reset/change
What is the BPS Acceptable Use Policy?
Athletics Registration Workflow
Athletics Program - District View
How Students are Enrolled in the Athletics Program
How to Manually Enroll Students in the Athletics Program
How to Remove Students from Athletic Sections
How to Schedule Students into Athletic Sections
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How to Update Student Athletic Information - Program Tab
How to Update Student Athletic Information - Student Tab
How to view Student Sports Registration Information - Coaches
How to view and print student Athletic Program records
How to "Push" Daily Attendance to all Classes
How to Add Attendance for One or More Students for Multiple-Dates
How to Automatically Create Journal Entries by Running Attendance Letters
How to Change Attendance Records
How to Change Daily Attendance Preferences to Period
How to Filter Attendance Data by Learning Model?
How to Make Constructively Present or any other Attendance Input Buttons Available to Your School
How to Reassign Calendar Days in Aspen
How to Reconcile Daily and Class Attendance
How to Run Attendance History for a Specific Code
How to Run Class Attendance Post Verification Report
How to Run Daily Attendance Post Verification
How to Take Attendance in the Daily Office in School View (For Attendance Managers)
How to Take Class Attendance (Teachers)
How to Take Daily Attendance in Aspen (Teachers)
How to Update Student Calendars to Make Students In-Session for Attendance Input
How to add a Tardy and Dismissal for a Student in Aspen
How to run the Perfect Attendance Report in Aspen
How to update Withdrawal Codes for DNR Students
How to use the Principal's Attendance Report in Aspen
Managing Attendance Plans
Overview of Attendance Intervention Plans in Aspen (video)
Recommending an Attendance Plan for Court
Communicating Through Aspen
How to Create and Send Administrator Notifications (Computer & Mobile)
How to Download and Activate the Follett Notifications App (Mobile)
Using the CK Editor - Announcements, Emails, Banners
Hearing Notification and Suspension Letters
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How to Assign Students to Administrators for Conduct Referrals
How to Enter Emergency Conduct Removal
How to Generate a Conduct Letter in Aspen
How to Run Student Journal and Conduct Reports
How to Submit a Conduct Referral - For Teachers
How to Submit a Conduct Referral in Aspen
End Of Year Rollover Information/FAQ
How to Enter Student Homerooms After the End-of-Year Rollover
How to Enter a Student's Next Year Homeroom in School View
How to Promote or Retain Non-Senior Students
How to Set Promotion Status for Seniors
Technology Returns for Transferring & Departing Employees
How do I create a parent/family portal account in Aspen?
How to Find the Password Verification Code in a Family Aspen Account.
How to Generate Parent Letters with Security Code
How to Navigate the Parent Portal (In English and other Languages)
How to Publish Reports to the Parent and Student Portal
How to See your Child's TerraNova Score on Family Portal
How to Update Contact Portal Login with email address
How to see Your Child's GPA - Family Portal View
Parent Passwords: How to Reset a Parent Portal Account/Password (For School Staff)
Parent Passwords: How to Reset your SIS Family Portal Account Password
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What are the Reporting Standards for My Class?
What is the Rating Scale for My Class?
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How to Post Term 4 and Final Grades
Quick Reference Cards
Advanced Gradebook Quick Reference Card
Beginning of the Year Gradebook Checklist
Teacher Class Groups and Pages
Creating Special Codes in your Gradebook
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How the Final Grade is Calculated
How to Attach Your Own Grade Scale to Sections or Assignments
How to Auto Calculate and Post Grades in the Gradebook
How to Create Your Own Grade Scale
How to Create a Grading Column with Assignment Averages
How to Fix Expanding Columns Issue in Chrome
How to add a Class Announcement with Zoom Link
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How to create and post a Class Announcement - Staff View
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Setting up your Gradebook Preferences
Teacher Gradebook PowerPoint
Grade Point Average (GPA)
GPA Frequently Asked Questions
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What are the different types of GPAs and GPA Reports?
What are the point values of a grade?
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Where are the Grade Scales in Aspen?
Work-Based Learning Grade Scale
How to Change an Elementary Transcript Record
How to Enter Transfer-in Transcript Records
How to Enter and Post Elementary Grades in Aspen
How to Find Missing Final Grades
How to Run Qualification Lists (Honor Roll, D&Fs, Eligibility Lists)
How to See a List of Failing Students in One or More Terms
How to Update the Gradebooks with the Transcript Grades
How to run a merge drop/add transcript records
How to Calculate Averages - Final Grades
How to Calculate Credits - Populate Credit on Transcript Records
How to Correct MFG and Empty Transcript Records (School View)
How to Find NC Grades for Past Years
How to Post Grades for the Entire School
How to Re-Open Grading Window
How to See Students Grades by Class and Grade Level
How to Update the Grade Cover Term Map and Reassign Calendar Dates for Attendance Input
How to find Specific or Missing Term Grades - District View
How to find Specific or Missing Term Grades - School View
How to run the Grade Post Verification Report in Aspen
How to view MFG and Empty Transcript Records - District View
School Preferences - Grade Category
Student Records Requests
Absence Letter (Nudge Attendance Letter) Report and sending through School Messenger
How to Run The Official Student Transcript Report
How to Run the Class Office Period Attendance Report
How to setup and run the Out of District Official School Transcript report
Career and Vocational/Technical Education (CVTE)
Aspen Tables and Fields with CVTE Data
How to See District Level CVTE Courses
How to see School Course Sections of CVTE Courses
How to see Students Scheduled into CVTE Sections
How to see schools with CVTE courses
Committing Your Schedule
Counselor Fundamentals and Daily/Walk-In Scheduling
How to Schedule a New Student in Aspen (Grades K0-5)
How to Schedule a New Student or Make Changes to a Student's Current Schedule (Grades 6-12)
Change a Student's Homeroom and Reschedule into New Sections
Create and Assign Platoon Codes for Elementary Scheduling
Elementary Group Scheduling: Multi Grade Homerooms or Mix Grade Classes
How to Run Group Scheduling based on Platoon
How to Copy the Course Catalog to the Build Year
How to Create a Scenario or Copy the Current Year Schedule to the Build View
How to Enter Next Year School to be Able to See Returning Students in the Build View
How to create a Clever Sync Block
Patterns and Pattern Sets
How to Add a Teacher to Multiple Course Sections
How to Change Course Section Details
How to Create a New Course Section
How to Remove a Co-Teacher from a Class in Aspen
How to Transfer Students From one Section to Another and Keep the Grades
How to change a Primary Teacher in Aspen
Restore Deleted Section
Student Course Requests
CTE Data Analytic for DOE 35, 43, 44
How to Add A Schedule to a Middle School or ESL Class to Allow Class Attendance Input
How to Add Schedule to a Class
How to Balance Sections by Student Cohort Code
How to Create Platoon Codes
How to Create a Report for Students Registered in Online Courses Only
How to add a Co-Teacher to a Class
How to add a Student Secondary School Association
Quick Status Alert and Bell Schedules
STRIVE Program set up and Schedule
State and Federal Reporting
Creating an Import file for EPIMS Staff WA07 Role and WA08 Import
Locating EPIMS Reports 02
Run Individual Staff Reports
Update MEPID characteristics
Using EPIMS Template
Using Pando for EPIMS
How to input Early College and Innovation Pathway participation in Aspen for SIMS
Accessing Services only Students in At Home School
Adding Future Capacity, Proposed Fields
Home Learning Tips for Students & Families
How to Accept a New Student to Your School in Aspen
How to Assign Homerooms Based Upon the Student Schedules
How to Assign Locker Numbers to One or More Students
How to Change Student Cell Phone Numbers in Aspen
How to Create a Fieldset and Generate a Spreadsheet or Report
How to Enter a Single Student Journal Entry
How to Filter for a Specific Cohort of Students
How to Generate a Parent Email List
How to Run the Student Sibling Report
How to See Next Year Student Assignments, Incoming Students, and Wait List Totals
How to Update Parent Emails and Phone Numbers
How to Upload Individual student Photos
How to Upload Student Photos into Aspen
How to Upload a Document in Aspen
How to View Low Income or Food Status (For Principals Only)
How to Withdraw or Discharge a Student in Aspen
How to add Journal Entries for one or more Students
How to add an alert on the student record
How to enter in Student Next Homeroom in School view from the Student top tab
How to search for a Student by Address
How to search for a student by name or ID number
How to see Detailed Information about Pending Students Assigned to your School
How to update data sharing opt-outs in Aspen
How to view students who have opted out of the media release
How to view the change history for a record
Methods to enter in Student Next Year Homeroom
School Leader Guide: Spring 2021 Cohort + Learning Models
Student Passwords: How to get verification codes
Student Passwords: How to reset (for 1st time users)
How Can Students View their Report Card/Progress Report Grades in the Student Portal
How to Register for Athletics - Student View
How to view your Grade Point Average (GPA)
Student Passwords: How to change (for TCs/Teachers)
Student Passwords: How to reset (for existing users)
Dropping a Student(s) from a Summer School Class Section
How Can Students see their Summer School Schedule in Aspen
How Teachers can see their Summer Classes in the Gradebook
How teachers can see their Summer School Schedule in Aspen
How to Access your Summer School
How to Add Your Current School Staff to your Summer School
How to Add a Schedule to a Summer Class to Allow Attendance Input
How to Create a New Summer Program in Aspen (Central Office Staff Only)
How to Enroll a Student in a Summer Program in the BPS View (BPS Central Office Summer Staff Only)
How to Filter Summer Students by Covid Test Consent and Generate a Report
How to Import School Mint Students Into Summer Programs in Aspen (For Central Office Staff Only)
How to Import Students Into Summer Programs (For Central Office staff Only)
How to Remove Students from Summer School
How to See a Summer School Program Capacity
How to See the Student list for your Summer Program from your Summer School
How to Select a School in the School View in Aspen
How to Take Summer School Attendance (For credit bearing non-5th Quarter programs)
How to Take Summer School Attendance on the Daily Office in School View
How to Update the Details of an Existing Summer Program (Central Office Staff Only)
How to View Registered Summer School Students from your Current School
How to View Summer School Grades
How to View your Summer Students from the Student top-tab in your Summer School
How to add Courses to Summer Programs to Allow School Staff to Enroll Students (BPS Central Office Summer Staff Only)
How to Register a Student to a Summer Credit Recovery Program
Summer School Registration 2022
Are my Grades Posted?
Aspen Transportation Reports
How to Assign T-Pass to a Student
How to Run the Alpha List Report or Student Directory with AM and PM bus
Creating a Snapshot
How to Add My Classes to my Pages tab
How to Add Parent Gender in Aspen
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How to Add the Tasks Widget to Your Home Page
How to Change Your Default View in Aspen
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How to Remove Staff from your Roster
How to Switch to the School View
How to Use Mass Update to Quickly Make Data Changes
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Query By Grade Level and ELD Level
Withdrawal Code Guidance
How to See Assessment Scores for Multiple Students
How to access Panorama Student Success
How to view an individual student's assessment scores
MCAS 2.0 Test Coordinators Handbook
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Zoom Instructions for Students
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How to Block Youtube on your Child's Chromebook
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Updated by Mark Racine
Chrome Settings > Advanced > System and turning off “Use hardware acceleration when available”
Teachers have the right under fair-use copyright law to use movies, tv shows, and other copyrighted content in their classroom for the purpose of education. However, there are often situations that blend the boundaries between education and entertainment and this guide is meant to help teachers understand the difference, as well as how to go about obtaining legal permission to use copyrighted content in your school for entertainment.
US Copyright Law defines school movies in two ways:
How can I legally show a movie during class?
Teachers are not required to obtain a license/permission if you are showing a movie for educational purposes. As long as it is part of the curriculum, teachers are allowed to show movies/tv shows as a clip or in their entirety in their classroom. Boston Public Schools supports teachers’ rights under Section 110(1) of Title 17 to use copyrighted material in their curriculum so long as it is legally obtained.
If I own/rent the movie, can I show it?
Yes, you can show movies that you own or rent as long as it is for educational purposes. We recommend only using the original copy as reproductions may still violate copyright law.
Can I use streaming services (YouTube, Netflix, Hulu, etc) in my classroom?
Yes and no. Copyright law may allow you to show a specific movie in the classroom but the user agreement for most streaming services may not. For Youtube, a video clip that is officially posted by the copyright owner can be used. In most circumstances, Youtube takes down videos that are illegally posted but teachers are advised to be on the lookout for illegally posted content on Youtube. The user agreement for Netflix, Hulu, Amazon, and HBO allows their service to only be used for personal, not classroom, use but Netflix does have certain titles that they waive this limitation. For example (at the time of this writing) Netflix has granted use of “13th” in the classroom and has posted their waiver on their website.
How can I acquire a license to show a movie for entertainment?
It depends on the movie studio, but most major studios are represented by Swank Inc and a license can be purchased directly from their site (below). Schools can acquire a blanket license for the year (~$450) or a one-time showing for a specific movie ($120-$180). Please note that any public/entertainment showing of a movie in your building, even by outside organizations, must have the proper license.
A licensing company is telling me that I have to pay a fine/fee, is that true?
If you are directly contacted by a licensing company who is demanding payment for a public/entertainment showing of a movie, we advise you to reach out to your principal and the Office of Instructional and Information Technology for assistance and we will help you to acquire the appropriate license if necessary.
What should I do if I have concerns about the appropriateness of a movie?
- First, we recommend visiting Common Sense media to read reviews from other teachers for any movie. They provide detailed information on the appropriateness of a movie/show and even give descriptions of scenes with drug use, sex, violence, and positive messages in the movie!
- Next, we recommend checking with your principal and reviewing any questionable scenes ahead of time.
- Finally, it never hurts to send a message to parents about a movie/show that you plan to show and give parents the ability to opt-out. Common Sense Media’s movie reviews even have a section for each movie with talking points for parents to turn any movie into a learning experience at home that you can send home!
I’ve never heard of this before; is this a new policy or law?
No, this is not a new law but technology is making it easier for teachers to use digital content in their classroom so we want to make sure that you are informed of your rights and limitations. Copyright law is very complicated and many organizations have found themselves on the wrong side of the law. Ever wonder why chain restaurants sing their own version of the birthday song? That’s because Warner Bros has a copyright on public use of the Happy Birthday song! Even the Girl Scouts of America has to pay an annual royalty fee for the right to sing campfire songs. However, our teachers have a right to use high quality content for educational purposes and we want you to keep that right!
- Common Sense Media - Movie reviews for teachers and parents www.commonsensemedia.org/movie-reviews/
- Swank - Official licensing organization for most motion picture companies. https://www.swank.com/k-12-schools/
- Teach with Movies - Website with information on the use of movies in the classroom and explanation of copyright law http://www.teachwithmovies.org/copyright.html
- Netflix in the Classroom - Long description of the use of Netflix in the classroom. http://www.library.unt.edu/news/may-one-stream-netflix-video-class-use