How to access Acellus
How to Access Reading Horizons
Drive Google - How to Upload your Google Classroom List to your Drive to open it in Google Sheets
How to access Sworkit
How to access Learning Ally
How to Duplicate an Existing Course in BPSLearns
How to access McGraw Hill products
How to access Sora by Overdrive
Problems accessing Youtube for parent and teachers?
How to Run a Google Classroom Student List as a Teacher
How to access Imagine Learning
My students cannot login to an app in Clever
I have a student missing from my class in Clever
How to access Seesaw
I am a co-teacher and I do not see my students in Clever.
What are Clever badges and how do they work?
How to access Illuminate
How to access n2y
How to access FOSSweb
How to unblock Flash Player in Chrome
How do I use Bookshare?
How to sign up for the Learning Ally online course
How to access Nearpod
Digital Whiteboard Tools
How to access Defined Learning
How do I access Lexia
How to access TalkingPoints
How to access Clever at Home
How to access Clever
How to access Savvas Realize
How to access ST Math
How to access CommonLit
How to access Google Classroom from Home
How to access Newsela
How to access StudySync
How to access BPSLearns
How to access EVERFI
BPSLearns: An Overview
How to use video in Google Classroom
How to access Edmentum Courseware
When I log in to Clever, I get an "Uh oh!" (sad robot) error message.
How to Create a Google Classroom
How to access DBQ Online
What is a Clever School Tech Lead and what can they do?
How to access Tumblebooks
How to Run a Google Classroom Student List as an Admin
How to access Exact Path
How to customize the Clever portal on my Teacher page
How to get started with GoGuardian for Teachers
How to add captions to a video
How to Set Up and Use Spoken Language Interpretation in Zoom
How to enable live transcript CC in Zoom
Joining Zoom from your browser or a Chromebook
Access to BAIS applications from off the network
How to request captions and transcripts for videos from 3Play Media
How to enable Chrome to download reports from Aspen
How do I Reset/Change my Password?
Do I have a virus or malware on my computer?
How to change your last name and BPS email address
How to access EdPlan
How to enable/disable a Sponsored Account
Installing Office 365
I Am Getting "You Have Successfully Logged Out" Message When Signing into Peoplesoft Financials.
What is the BPS Acceptable Use Policy?
Getting Started with Microsoft Office 365
How to receive an L4L (Teacher Macbook)
How to create a Sponsored Account
How to Activate and Inactive Accounts in Naviance
New Employee Guide
Communicating Through Aspen
How to Create and Send Administrator Notifications (Computer & Mobile)
How to Download and Activate the Follett Notifications App (Mobile)
Using the CK Editor - Announcements, Emails, Banners
How to Create or Edit a Field Set
How to use Modify List to Quickly Make Data Changes
How to Use Mass Update to Quickly Make Data Changes
Query By Grade Level and ELD Level
Creating a Snapshot
How to Add the Tasks Widget to Your Home Page
How to Run The Official Student Transcript Report
How to Run the Class Office Period Attendance Report
How to See Student Assessment Scores in Aspen
How to access Panorama Student Success
MCAS 2.0 Test Coordinators Handbook
How to view an individual student's assessment scores
Athletics Registration Workflow
How Students are Enrolled in the Athletics Program
How to Manually Enroll Students in the Athletics Program
How to Update Student Athletic Information - Student Tab
How to Update Student Athletic Information - Program Tab
How to view Student Sports Registration Information - Coaches
How to Schedule Students into Athletic Sections
How to view and print student Athletic Program records
How to Update Physical Exam Information for Athletics - Nurses
Managing Attendance Plans
How to Update the Grade Cover Term Map and Reassign Calendar Dates for Attendance Input
How to Take Class Attendance (Teachers)
Overview of Attendance Intervention Plans in Aspen (video)
How to Reconcile Daily and Class Attendance
How to Reassign Calendar Days in Aspen
How to run the Perfect Attendance Report in Aspen
How to Update Student Calendars to Make Students In-Session for Attendance Input
How to "Push" Daily Attendance to all Classes
Recommending an Attendance Plan for Court
How to use the Principal's Attendance Report in Aspen
How to Create Journal Entries by Running Attendance Letters
How to Run Daily Attendance Post Verification
How to Run Class Attendance Post Verification Report
How to Change School Attendance Preferences
How to add a Tardy and Dismissal for a Student in Aspen
How to Change Attendance Records
How to Add Parent Gender in Aspen
School Daily Attendance Changes
How to Take Daily Attendance in Aspen (Teachers)
How to Run Attendance History for a Specific Code
How to Take Attendance in the Daily Office in School View (For Attendance Managers)
How do I get started with School Messenger?
Zoom vs. Google Meet: When Should I Use Each Tool?
How to Enable/Modify Absence/Tardy Broadcast in School Messenger
How to resolve wrong numbers through School Messenger/Aspen
How to Email Students with School Messenger
Zoom Instructions for Students
How to Send Report Cards or Progress Reports through School Messenger
Set call forwarding on a BPS Phone
How to Setup your BPS Email (on a mobile device)
Zoom Basic vs. Zoom Edu Pro: What Are the Differences?
How to access the Custodial Asbestos Awareness Training
How do I get started with Zoom?
How to Send a Text Message in School Messenger
How do I get started with Google Meet?
How to maintain student privacy online
How to Set Up Zoom Meetings as a Sub
Access your BPS phone voice message system
Tweet Deck Tutorial for Twitter Chats
Blocking or Unblocking a Phone Number in School Messenger
How to View a Contact’s Call Record in School Messenger
How do I send or receive a fax?
How to Run a Successful Video Conference
How to view contact information by phone or email in School Messenger
Recommended Zoom Settings for Security
Creating a Twitter Account
How to Help Students Who Are Unable to Join Zoom Meetings with User Authentication
How to Live Stream Using Zoom
Zoom Meeting Pro vs. Zoom Webinar: What Are the Differences?
How to Enter Emergency Conduct Removal
How to Run Student Journal and Conduct Reports
How to Submit a Conduct Referral in Aspen
How to Generate a Conduct Letter in Aspen
How to Submit a Conduct Referral - Staff View
Fixing hanging in video chat apps like Zoom and Hangouts
How to Connect a PC to BpsStaff/Student
How to Install the Tap Card Printers on your Mac
How Do I Update The Browser on My Chromebook?
Tips for keeping student devices clean
What does it mean when a Chromebook is "end of support"?
My Mac won't let me install a program.
How to Install a FollowYou Printer on a PC
How to Activate a New iPad
Verizon Jetpack Model 8800L WiFi Hotspot FAQ's
Mobile Hotspot Setup for Samsung J3 Prime Phone
How to initiate a request to purchase "non-standard" technology
T-Mobile Project 10Million
Keeping BPS passwords in sync with Mac
How to Factory Reset a BPS Chromebook
How to Pair the Polycom Studio Remote
How do I take a screenshot of my Chromebook screen?
Removal of Technology
How to remove Malware from your Macbook
How to Connect a Mac to BpsStaff/Student
5 Tips to Improve Macbook Performance
How to Install a Printer on a Chromebook
Getting Chromebook IP address and WiFi MAC address
How to back-up your data on a Mac
How to enable Airtame with MacOSX Catalina
How do I install GarageBand or iMovie?
My wireless keeps disconnecting or changing networks!
How do I configure Chromebooks that I received from Donor's Choose?
"MacOS Could not be installed on your computer" screen after start up
Chromebook Log-In old password message
Sprint/Boost 1Million Project Coolpad Surf Hotspot FAQs
Connecting a Chromebook or Android to BpsStaff/Student
Digital Citizenship & Cyber Security
How to Set Promotion Status for Seniors
How to Enter Student Homerooms After the End-of-Year Rollover
End Of Year Rollover Information / FAQ - 2020
How to Promote or Retain Non-Senior Students
Technology Returns for Transferring & Departing Employees
How to Enter a Student's Next Year Homeroom in School View
How to Update Contact Portal Login with email address
How to Reset a Parent Portal Account/Password (For School Staff)
How to Reset your SIS Family Portal Account Password (For Parents)
How to See your Child's TerraNova Score on Family Portal
How to Generate Parent Letters with Security Code
How to Publish Reports to the Parent and Student Portal
How to see Your Child's GPA - Family Portal View
How do I create a parent/family portal account in Aspen?
How to Navigate the Parent Portal (In English and other Languages)
Quick Reference Cards
Beginning of the Year Gradebook Checklist
Advanced Gradebook Quick Reference Card
Teacher Class Groups and Pages
Elementary/Standards Based Specific
How to Post Remote Learning K0-K2 Grades
What are the Reporting Standards for My Class?
What is the Rating Scale for My Class?
Middle and High School Specific
How to Auto Calculate and Post Grades in the Gradebook
How to Create Your Own Grade Scale
How to Fix Expanding Columns Issue in Chrome
How to Attach Your Own Grade Scale to Sections or Assignments
Example 0-4 Grade Scale
Setting up your Gradebook Preferences
Teacher Gradebook PowerPoint
Locking Scores in your Gradebook
How to add a Class Announcement with Zoom Link
Creating Special Codes in your Gradebook
How to add resources to a gradebook assignment
Where are the Grade Scales in Aspen?
BPS Grade Scales
BPS Standard A-F Grade Scale
BPS Final Grade Scale
BPS Standard K-5 Grade Scale
Alternate Pass/Fail Grade Scale
Assignment Pass/Fail Grade Scale
What is the MFG Grade?
Work-Based Learning Grade Scale
How to Enter Transfer-in Transcript Records
How to Find Missing Final Grades
How to Enter and Post Elementary Grades in Aspen
How to run a merge drop/add transcript records
How to Change an Elementary Transcript Record
How to See a List of Failing Students in One or More Terms
Grade Point Average (GPA)
How to view an Individual Student's Grade Point Average (GPA)
How to see Student GPAs from the Student Tab
What are the different types of GPAs and GPA Reports?
GPA Frequently Asked Questions
What are the point values of a grade?
School Preferences - Grade Category
Student Records Requests
How to view MFG and Empty Transcript Records (school year 2019-2020) - District View
How to view MFG and Empty Transcript Records (school year 2019-2020) - School View
How to Correct MFG and Empty Transcript Records
How to See Students Grades by Class and Grade Level
How to find Specific or Missing Term Grades - District View
How to find Specific or Missing Term Grades - School View
How to run the Grade Post Verification Report in Aspen
How to Re-Open Grading Window
How to Calculate Credits - Populate Credit on Transcript Records
How to Calculate Averages - Final Grades
NC "No Credit" Term Grade Procedure
How to Find NC Grades for the Past or Current Year
How to Schedule a New Student or Make Changes to a Student's Current Schedule (Grades 6-12)
Counselor Fundamentals and Daily/Walk-In Scheduling
Student Course Requests
Committing Your Schedule
Create and Assign Platoon Codes for Elementary Scheduling
Change a Student's Homeroom and Reschedule into New Sections
How to Schedule a New Student in Aspen (Grades K0-5)
How to Run Group Scheduling based on Platoon
Career and Vocational/Technical Education (CVTE)
How to See District Level CVTE Courses
Aspen Tables and Fields with CVTE Data
How to see Students Scheduled into CVTE Sections
How to see School Course Sections of CVTE Courses
How to see schools with CVTE courses
How to Create a New Course Section
How to Change Course Section Details
How to Add a Teacher to Multiple Course Sections
How to change a Primary Teacher in Aspen
How to Remove a Co-Teacher from a Class in Aspen
How to Transfer Students From one Section to Another and Keep the Grades
How to add a Co-Teacher to a Class
How to Create Platoon Codes
How to add a Student Secondary School Association
CTE Data Analytic for DOE 35, 43, 44
How to Create a Report for Students Registered in Online Courses Only
How to Balance Sections by Student Cohort Code
Quick Status Alert and Bell Schedules
How to Add A Schedule to a Middle School or ESL Class to Allow Class Attendance Input
STRIVE Program set up and Schedule
How to Change Your Default View in Aspen
How to Switch to the School View
How to Create a Course in TeachPoint
How to sign up for PD in TeachPoint
How to Add a New Staff Member to Your School in Aspen
How to Remove Staff from your Roster
Maximo - Building Maintenance Request - Work Order
Work from Home (WFH) Tips
State and Federal Reporting
How to Change Student Cell Phone Numbers in Aspen
How to view students who have opted out of the media release
Password - How to Change a Student Password (Technology Coordinators)
How to Assign Homerooms Based Upon the Student Schedules
How to enter in Student Next Homeroom in School view from the Student top tab
How to Enter a Single Student Journal Entry
Dwp Mybps - How to Reset a Student Password (For Students Registered in the System)
Adding Future Capacity, Proposed Program Code
How to search for a student by name or ID number
How to Assign Locker Numbers to Students in Aspen
How to Run the Student Sibling Report
Home Learning Tips for Students & Families
How to view the change history for a record
How to Reset your Student Password (Students)
How to Accept a New Student to Your School in Aspen
Accessing Services only Students in At Home School
How to Update Parent Emails and Phone Numbers
How to Create a Fieldset and Generate a Spreadsheet or Report
How to Filter for a Specific Cohort of Students
Password - How to Look up a Verification Code for a Password Reset (Technology Coordinators)
Student Work Permits
School Leader Guide: Spring 2021 Cohort + Learning Models
How to See Next Year Student Assignments & Wait List Totals in Aspen
How to Withdraw or Discharge a Student in Aspen
How to Upload Student Photos into Aspen
Methods to enter in Student Next Year Homeroom
How to Upload a Document in Aspen
How to update data sharing opt-outs in Aspen
DWP - How to Reset a Student Password for First Time
How to search for a Student by Address
How to View Low Income or Food Status (For Principals Only)
How to add Journal Entries for one or more Students
How to Generate a Parent Email List
How to view your Grade Point Average (GPA)
How to Register for Athletics - Student View
How Can Students View their Report Card/Progress Report Grades in the Student Portal
How to View Summer School Grades
How Teachers can see their Summer Classes in the Gradebook
How to See a Summer School Program Capacity
How to Register a Student for a Non-Credit Recovery Summer Program
How to View your Summer Students from the Student top-tab in your Summer School
How to Add Students from Your Current School to a Summer School After Enrollment is Closed
How to Add Your Current School Staff to your Summer School
How to Remove Students from Summer School
2020 Summer School Registration Guide
How to Take Summer School Attendance (For credit bearing non-5th Quarter programs)
How to See the Student list for your Summer Program from your Summer School
How to Register a Student for a Summer Credit Recovery Program
How Can Students see their Summer School Schedule in Aspen
How to Take Summer School Attendance on the Daily Office in School View
How to Access your Summer School
How to Enroll a Student in a Summer Program and School in the BPS View
Dropping a Student(s) from a Summer School Class Section
How teachers can see their Summer School Schedule in Aspen
How to View Registered Summer School Students from your Current School
How to Run the Alpha List Report or Student Directory with AM and PM bus
How to Assign T-Pass to a Student
Access 4 All Chromebook Initiative
Updated by Mark Racine
Teachers have the right under fair-use copyright law to use movies, tv shows, and other copyrighted content in their classroom for the purpose of education. However, there are often situations that blend the boundaries between education and entertainment and this guide is meant to help teachers understand the difference, as well as how to go about obtaining legal permission to use copyrighted content in your school for entertainment.
US Copyright Law defines school movies in two ways:
How can I legally show a movie during class?
Teachers are not required to obtain a license/permission if you are showing a movie for educational purposes. As long as it is part of the curriculum, teachers are allowed to show movies/tv shows as a clip or in their entirety in their classroom. Boston Public Schools supports teachers’ rights under Section 110(1) of Title 17 to use copyrighted material in their curriculum so long as it is legally obtained.
If I own/rent the movie, can I show it?
Yes, you can show movies that you own or rent as long as it is for educational purposes. We recommend only using the original copy as reproductions may still violate copyright law.
Can I use streaming services (YouTube, Netflix, Hulu, etc) in my classroom?
Yes and no. Copyright law may allow you to show a specific movie in the classroom but the user agreement for most streaming services may not. For Youtube, a video clip that is officially posted by the copyright owner can be used. In most circumstances, Youtube takes down videos that are illegally posted but teachers are advised to be on the lookout for illegally posted content on Youtube. The user agreement for Netflix, Hulu, Amazon, and HBO allows their service to only be used for personal, not classroom, use but Netflix does have certain titles that they waive this limitation. For example (at the time of this writing) Netflix has granted use of “13th” in the classroom and has posted their waiver on their website.
How can I acquire a license to show a movie for entertainment?
It depends on the movie studio, but most major studios are represented by Swank Inc and a license can be purchased directly from their site (below). Schools can acquire a blanket license for the year (~$450) or a one-time showing for a specific movie ($120-$180). Please note that any public/entertainment showing of a movie in your building, even by outside organizations, must have the proper license.
A licensing company is telling me that I have to pay a fine/fee, is that true?
If you are directly contacted by a licensing company who is demanding payment for a public/entertainment showing of a movie, we advise you to reach out to your principal and the Office of Instructional and Information Technology for assistance and we will help you to acquire the appropriate license if necessary. Email email@example.com if you have any questions.
What should I do if I have concerns about the appropriateness of a movie?
- First, we recommend visiting Common Sense media to read reviews from other teachers for any movie. They provide detailed information on the appropriateness of a movie/show and even give descriptions of scenes with drug use, sex, violence, and positive messages in the movie!
- Next, we recommend checking with your principal and reviewing any questionable scenes ahead of time.
- Finally, it never hurts to send a message to parents about a movie/show that you plan to show and give parents the ability to opt-out. Common Sense Media’s movie reviews even have a section for each movie with talking points for parents to turn any movie into a learning experience at home that you can send home!
I’ve never heard of this before; is this a new policy or law?
No, this is not a new law but technology is making it easier for teachers to use digital content in their classroom so we want to make sure that you are informed of your rights and limitations. Copyright law is very complicated and many organizations have found themselves on the wrong side of the law. Ever wonder why chain restaurants sing their own version of the birthday song? That’s because Warner Bros has a copyright on public use of the Happy Birthday song! Even the Girl Scouts of America has to pay an annual royalty fee for the right to sing campfire songs. However, our teachers have a right to use high quality content for educational purposes and we want you to keep that right!
- Common Sense Media - Movie reviews for teachers and parents www.commonsensemedia.org/movie-reviews/
- Swank - Official licensing organization for most motion picture companies. https://www.swank.com/k-12-schools/
- Teach with Movies - Website with information on the use of movies in the classroom and explanation of copyright law http://www.teachwithmovies.org/copyright.html
- Netflix in the Classroom - Long description of the use of Netflix in the classroom. http://www.library.unt.edu/news/may-one-stream-netflix-video-class-use