School Leader Guide: Spring 2021 Cohort + Learning Models

Kevin Arias Updated by Kevin Arias

Please review the "School Leader Guide: Spring 2021 Cohort + Learning Models", as this helpdoc has not been updated since 01/26/2021 and the guide may have changed recently: https://docs.google.com/document/d/1N7HEHAz-ttAWh_7KDg8GFEY3UJY3Wv_OVdyMh0OVPG0/edit#

How to Propose a Cohort for Students without a Cohort or How to Propose a Change in a Student’s Cohort

  1. Log in to Aspen
  2. Navigate to the Student tab.
  3. Navigate to the student profile from your student list.
  4. On the top right, there is a dropdown to change the template of fields you are viewing. Choose “Student Learning Model.”
  5.  In the middle column, there is a dropdown called “Cohort Proposed.” Use this dropdown to propose a cohort for students without a cohort or to propose a change in the student’s cohort.
    1. Please select from “A-MT”, “B-TF”, “4-Day”, or “Remote” as the valid cohort options for BPS students.
  6. Press save, in the top left corner, to save changes.

How to access individual student responses and A/B cohort assignments in Aspen

  1. Log in to Aspen.
  2. Navigate to the student profile from your student list.
  3. On the top right, there is a dropdown to change the template of fields you are viewing. Choose “Student Learning Model.”
  4. On the right, the section called “Model” displays the responses from families.
    1. “Learning Model” displays Hybrid or Remote, indicating the family preference for Hybrid or Remote.
      1. For students who were automatically placed into Hybrid, the learning model will display “Default-Hy”.
    2. “In-Person Priority” indicates if the student is considered high priority for in-person learning (previously referred to as “Group C” and “High Needs”).
      1. “High” indicates the student meets at least one of the district’s HIPP criteria.
      2. “SST” indicates the student was nominated by SST for additional in-person learning.
  5. In the middle, the section called “School” displays the A/B cohort for the student. For students who have selected a remote learning model, cohort will display as Remote.

How to view the scheduled week of return for students to in-person learning

  1. Log in to Aspen.
  2. Navigate to the student profile from your student list.
  3. On the top right, there is a dropdown to change the template of fields you are viewing. Choose “Student Learning Model.”
  4. On the right side of the screen, you will see a field called “Hybrid Return Week”.
    1. This field has been populated for students who were eligible to return in the first phase of 32 schools that opened with a value of “12/14/20” and for students who are eligible to return on 2/1/21.
    2. Future return dates will be populated as we move through phases.

How to get a list of all students with cohort and hybrid return week

  1. Log in to Aspen.
  2. Navigate to the Student Top-Tab.
  3. Choose the field set called “Alpha List”. The Learning Model, Hybrid Transport and Cohort fields have been added to this field set.

  1.  The fields will show to the right of Homeroom. Blank fields indicate no response has been received yet.
    1. “Learning Model” displays Hybrid or Remote, indicating the family preference for Hybrid or Remote.
    2. “In-Person Priority” will have the following values:
      1. High = student meets the district HIPP criteria and is eligible for 4 days of in-person learning.
      2. SST = student has been nominated by the SST to return earlier than their grade level phase-in for 2 days of in-person learning.
    3. “Cohort” displays the student’s assigned cohort (4-Day, A or B). If the student has chosen remote, the cohort field will display “Remote”. 
    4. “Cohort Proposed” displays the cohort requested for the student. Proposed cohorts will be processed by the central team into the actual cohort field.
    5. “Hybrid Return Week” indicates the Monday of the week the student is eligible to return for in-person learning. This field is critically important as remote to hybrid changes are not effective immediately.

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