How to add captions to a video
Joining Zoom from your browser or a Chromebook
How to request captions and transcripts for videos from 3Play Media
Access to BAIS applications from off the network
How to enable Chrome to download reports from Aspen
What is the BPS Acceptable Use Policy?
Installing Office 365
How to enabe/disable a Sponsored Account
How to create a Sponsored Account
How to receive an L4L (Teacher Macbook)
How to change your last name and email address
New Employee Guide
Do I have a virus or malware on my computer?
Resetting Student Passwords
How do I reset my password?
Getting Started with Microsoft Office 365
How to Activate and Inactive Accounts in Naviance
How to Take Class Attendance in Aspen During the Coronavirus Closure from the School View (Grades 6-12)
How to Add A Schedule to a Middle School or ESL Class to Allow Class Attendance Input
How to Run Attendance History for a Specific Code
How to Take Attendance during Remote Learning (Grades K0-5)
How to Take Attendance During Remote Learning (Grades 6-12)
How to Run Class Attendance Post Verification Report
How to Run Daily Attendance Post Verification
How to Create Journal Entries by Running Attendance Letters
Managing Attendance Plans
Overview of Attendance Intervention Plans in Aspen (video)
How to Add Parent Gender in Aspen
Recommending an Attendance Plan for Court
How to Hide the Daily Attendance Side-tab from the staff view
How to run the Perfect Attendance Report in Aspen
How to Change Attendance Records
How to use the Principal's Attendance Report in Aspen
How to "Push" Daily Attendance to all Classes
How to Reassign Calendar Days in Aspen
How to Take Class Attendance
How to add a Tardy and Dismissal for a Student in Aspen
How to Send Report Cards or Progress Reports through School Messenger
How to Live Stream Using Zoom
How do I get started with Zoom?
How do I get started with Google Meet?
Zoom vs. Google Meet: When Should I Use Each Tool?
Zoom Instructions for Students
Access your BPS phone voice message system
How to maintain student privacy online
Set call forwarding on a BPS Phone
How to Run a Successful Video Conference
How do I get started with SchoolMessenger?
How to access the Custodial Asbestos Awareness Training
Tweet Deck Tutorial for Twitter Chats
Creating a Twitter Account
Blocking or Unblocking a Phone Number in SchoolMessenger
How do I send or receive a fax?
How to Send a Text Message in SchoolMessenger
How to view contact information by phone or email in SchoolMessenger
How to Email Students with SchoolMessenger
How to resolve wrong numbers through School Messenger/Aspen
How to View a Contact’s Call Record in SchoolMessenger
How to Generate a Conduct Letter in Aspen
How to Submit a Conduct Referral in Aspen
How to Enter Emergency Conduct Removal
How to Run Student Journal and Conduct Reports
How to initiate a request to purchase "non-standard" technology
What does it mean when a Chromebook is "end of support"?
5 Tips to Improve Macbook Performance
How to Factory Reset a BPS Chromebook
Fixing hanging in video chat apps like Zoom and Hangouts
Verizon Jetpack Model 8800L WiFi Hotspot FAQ's
How to Install a FollowYou Printer on a PC
How to Install the Tap Card Printers on your Mac
Mobile Hotspot Setup for Samsung J3 Prime Phone
Chromebook Log-In old password message
Getting Chromebook IP address and WiFi MAC address
Tips for keeping student devices clean
How to back-up your data on a Mac
Recycling and inventorying devices
How to Install a Printer on a Chromebook
What to do if you have a broken device
My Mac won't let me install a program.
How to enable Airtame with MacOSX Catalina
My wireless keeps disconnecting or changing networks!
How do I configure Chromebooks that I received from Donor's Choose?
How to Connect a PC to BpsStaff/Student
How to Connect a Mac to BpsStaff/Student
How do I install GarageBand or iMovie?
How do I create a parent portal account in Aspen?
Connecting a Chromebook or Android to BpsStaff/Student
How to Activate a New iPad
Digital Citizenship & Cyber Security
End Of Year Rollover Information / FAQ - 2020
How to Promote or Retain Non-Senior Students
How to Set Promotion Status for Seniors
How to Enter a Student's Next Year Homeroom in School View
Technology Returns for Transferring & Departing Employees
How to Reset your SIS Family Portal Account Password
How to Reset a Parent Portal Account/Password
How to Create a Family Account
Aspen - How to See your Child's TerraNova Score on Family Portal
How to Enter and Post Elementary Grades in Aspen
How to Enter Teacher Course Recommendations for the Next School Year
Setting up your Gradebook Preferences
How to add resources to a gradebook assignment
Creating Special Codes in your Gradebook
Locking Scores in your Gradebook
How to Enter Transfer-in Transcript Records
How to run a merge drop/add transcript records
How to Run Report Cards in Aspen
How to Post Remote Learning K0-K2 Grades
How to Post Final Grades
How to See Students Grades by Class and Grade Level
How to See a List of Failing Students in One or More Terms
How to Auto Calculate and Post Grades in the Gradebook
How to Re-Open Grading Window
How to run the Grade Post Verification Report in Aspen
How to Change an Elementary Transcript Record
How to Find Missing Final Grades
How to Print a Report Card for One Student
Student Records Requests
How to access n2y
How to access Acellus
How to access Exact Path
How do I access Lexia
How to access STMath
How to access Nearpod
BPSLearns: An Overview
How to access Newsela
How to access Tumblebooks
How to access Learning Ally
How to access Defined Learning
Problems accessing Youtube for parent and teachers?
How to access CommonLit
How to access Imagine Learning
How to access Illuminate
How to access Clever at Home
How to use video in Google Classroom
How to access DBQ Online
How to Run a Google Classroom Student List as an Admin
How to Run a Google Classroom Student List as a Teacher
How do I use Bookshare?
Drive Google - How to Upload your Google Classroom List to your Drive to open it in Google Sheets
How to access Clever at School
How to access Google Classroom from Home
How to Create a Google Classroom
How to access Sora by Overdrive
My students can not login to an app in Clever
What are Clever badges and how do they work?
How to access BPSLearns
How to get started with GoGuardian for Teachers
How to customize the Clever portal on my Teacher page
What is a Clever School Tech Lead and what can they do?
When I log in to Clever, I get an "Uh oh!" (sad robot) error message.
I am a co-teacher and I do not see my students in Clever.
I have a student missing from my class in Clever
How to Duplicate an Existing Course in BPSLearns
How to sign up for the Learning Ally online course
How to unblock Flash Player in Chrome
How to change a Primary Teacher in Aspen
How to Schedule a New Student or Make Changes to a Student's Current Schedule (Grades 6-12)
How to Remove a Co-Teacher from a Class in Aspen
How to Add a Teacher to Multiple Course Sections
How to Find Unscheduled Student Course Requests
How to add a Course to Your School Course Catalog
How to Change Course Section Details
How to add a Co-Teacher to a Class
How to Create a New Course Section
How to Create a Report for Students Registered in Online Courses Only
How to Schedule a New Student in Aspen (Grades K0-5)
How to Remove Staff from your Roster
How to Switch to the School View
Work from Home (WFH) Tips
Maximo - Building Maintenance Request - Work Order
How to Change Your Default View in Aspen
How to Create a Course in TeachPoint
How to sign up for PD on TeachPoint
How to Add a New Staff Member to Your School in Aspen
Student Work Permits
How to See Next Year Student Assignments & Wait List Totals in Aspen
How to add Journal Entries for one or more Students
Home Learning Tips for Students & Families
How to Create a Fieldset and Generate a Spreadsheet or Report
How to Enter a Single Student Journal Entry
How to search for a student by name or ID number
How to search for a Student by Address
How to Run the Student Sibling Report
How to update data sharing opt-outs in Aspen
How to Update Parent Emails and Phone Numbers
How to Accept a New Student to Your School in Aspen
How to view the change history for a record
Accessing Services only Students in At Home School
How to View Low Income or Food Status (For Principals Only)
How to Assign Locker Numbers to Students in Aspen
Uploading Student Photos into Aspen
How to view students who have opted out of the media release
How to Upload a Document in Aspen
How to Add Students from Your Current School to a Summer School After Enrollment is Closed
How to Take Summer School Attendance (For credit bearing non-5th Quarter programs)
How Teachers can see their Summer Classes in the Gradebook
How to Take Summer School Attendance on the Daily Office in School View
How to Remove Students from Summer School
Dropping a Student(s) from a Summer School Class Section
How to View your Summer Students from the Student top-tab in your Summer School
How to See the Student list for your Summer Program from your Summer School
How Can Students see their Summer School Schedule in Aspen
How teachers can see their Summer School Schedule in Aspen
2020 Summer School Registration Guide
How to Register a Student for a Summer Credit Recovery Program
How to Register a Student for a Non-Credit Recovery Summer Program
How to Add Your Current School Staff to your Summer School
How to View Registered Summer School Students from your Current School
Updated by Alberto Pina
How to Register for Summer School
Enrollment OPENS 6/12:
K-12 (non-credit bearing programs) - Deadline extended to 6/26: Families complete the common application (linked here) to be confirmed for programming. Designated contact at schools receive common application data in a google sheet and enroll confirmed students in Aspen. Program contacts follow up with families with more details. If there is not an appropriate placement for an identified student, he/she may be placed on the Summer Learning Academy Waitlist, and will be contacted if a spot opens up.
Enrollment OPENS 6/12:
Gr. 9-12 (credit-bearing programs) - Deadline extended to 6/24: Schools should select site location and appropriate courses based on student incompletes.
Summer School Tutorials:
- How to Register Summer school students for Credit Bearing Programs
- How to Register Summer school students for Non-Credit Bearing Programs
- How to View Registered Summer School Students List from Your Current School
- How to Add staff to a Summer School
- How to Add Courses to Your Summer School Course Catalog
- Summer School Guides
1. Add Students under Summer School [sending] side-tab
Go the Programs top tab, Summer School [sending] side-tab, click Options and select Add
2. Complete the Summer School Registration template
The template will auto-fill the read-only fields as you choose Name and Program.
Attention: Please follow the instructions in the orange box in step 1 below in the order that they are listed.
3. [Optional] Add courses to be taken
If the student will be taking courses at this summer school site, and if the site is configured to allow course registration, complete the section below.
Attention: Please read the note in step 1 below before you add course(s).
Click the “Add” button to register a student for a course. You can view a full list of courses offered at each site here. Please, use this list as a reference to verify the courses available at the program that you want to enroll your students.
4. Course Registration
In the pop-up window, click the magnifying glass to see the available courses at the program / site you selected in Step 3 above.
Select a course from the list of available courses.
The total number of courses offered at the program / site will be listed at the top right, but Aspen shows 10 per page. Use the arrow buttons to go to the next/ previous page to see more courses.
[See screenshot below]
Note: If you click on any of the column headings, you will sort the list by that field, which can be helpful if you want to see all the In Person courses together, and all the Online courses together, rather than sorted by Course code.
After selecting a course, click OK to add that course to the student’s registration record.
When done adding courses, click Save to complete the full registration.
5. View / print a list of your students attending summer school from your regular school
Aspen includes a screen where you can quickly see all students you have signed-up for summer school.
Use the Programs (1) top tab, and the Summer School [Sending] (2) side-tab to view all students registered for summer school in an alphabetical list.
To get a report or download to CSV (for opening in Excel), use the QuickPrint icon (3) and choose your format.
NOTE: If you’d like to have students sorted by program they are attending, click on the Program column heading first before using the QuickPrint. This will sort the list according to that column.
For questions and support, contact:
General Education Summer program selection - Office of Summer Learning at firstname.lastname@example.org.
High School Course Recovery - Office of ELT, Shannon Hayes at email@example.com.
English Language Learner summer programming - Office of ELL, Shirley Peng at firstname.lastname@example.org.
Extended School Year - Office of Special Education and Student Support, Porsche Paulding, email@example.com.
For support with Aspen or technical issues, call the BPS Technology Help Desk at 617-635-9200 or email firstname.lastname@example.org.