How to Create and Send Administrator Notifications (Computer & Mobile)

Create and Send Administrator Notifications (Computer & Mobile)

Use Aspen to send notifications to users in your district who have downloaded and activated the Follett Notifications app on their mobile device(s).

The Follett Notifications app provides a safe, one-way communication mechanism from district and school administrators to teachers, families, students, and other users. Additionally, because this is an app, notifications are sent and received without phone numbers.

Create the following types of notifications:

For users in the group(s) you select, an alert automatically appears on their mobile device.

There are several ways to send notifications to users, including:

Note that you can also send email to users and groups from Aspen.

To create and send a notification to the entire district from your desktop or laptop:

  1. From your desktop or laptop, log on to the District view.
  2. Click the District tab, Notifications side-tab. The Notifications page appears:
  3. In the Message to send box, type the text of the notification.
  4. Select one of the Message type icons (alarm, announcement, information, or warning). This is the icon that appears next to the notification that users receive on their mobile device.
  5. At the Send to field, select the checkbox for the user groups in the district you want to send this notification to. Next to each user group, Aspen lists the number and percentage of users in that group who downloaded and activated the Follett Notifications app, and have it set to receive notifications from your role. The “Message type” icon has no bearing on the message sent; it is only a visual indicator of the type of message that you are sending. You must complete all information in the box at the top of the page to send the notification.
  6. Click Send Notification. The notification is immediately sent to the selected user groups
The notification you created appears at the bottom of the page with previously-sent notifications.

To create and send a notification to a specific school from your desktop or laptop:

  1. On your desktop or laptop, log on to the District view.
  2. Click the District tab, Schools side-tab.
  3. On the School Setup page, select the checkbox for the school you want to send a notification to.
  4. Click the Notifications side-tab. The Notifications page appears:
  1. In the Message to send box, type the text of the notification.
  2. Select one of the Message type icons (alarm, announcement, information, or warning). This is the icon that appears next to the notification that users receive on their mobile device.
  3. At the Send to field, select the user groups within the selected school you want to send this notification to.
  4. Click Send Notification. The notification is immediately sent to the selected user groups.

To create and send a notification from your Android device:

  1. On your Android device, log on to the Follett Notifications app.
  2. Tap the pencil icon
  3. Under Notify, there is a drop-down of root organizations and schools to select from. Tap the drop-down to view the list, and then tap the root organization or school you want to send the notification to.
  4. Under Users to send to, tap the checkbox next to the name of the user group(s) for the selected root organization or school you want to send a notification to. Next to each user group, Aspen lists the number and percentage of users in that group who downloaded and activated the Follett Notifications app, and have it set to receive notifications from your role. The "Message type" icon has no bearing on the message sent; it is only a visual indicator of the type of message that you are sending. You must complete all information in the box at the top of the page to send the notification.
  5. Under Message Type, tap an icon. This is the icon that appears next to the notification users receive on their mobile device.
  6. In the Message to send box, type the text of the notification.
  7. Tap the send icon. The notification is immediately sent to the selected user groups.

To create and send a notification from your iOS (Apple) device

  1. On your iOS device, log on to the Follett Notifications app.
  2. Tap the pencil Choose a target….
  3. Under Choose a Target, there is a list of root organizations and schools to select from. Tap the root organization or school you want to send the notification to.
  1. Under Notify, the root organization or school you selected appears. To change your selection, tap the name to return to Choose a Target
  2. Under Group To Send To, tap the toggle next to the name of the group(s) you want to send the notification to.
  3. Under Message Type, tap an icon. This is the icon that appears next to the notification that users receive on their mobile device.
  4. In the Message To Send box, type the text of the notification.
  5. Tap Send. The notification is immediately sent to the selected user groups.
     

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How to Download and Activate the Follett Notifications App (Mobile)

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