New Employee Guide

Roma Browne Updated by Roma Browne

We want to make your entry to BPS as smooth as possible so we put together a guide with the most common questions you might have. If you have any questions about the items below or something that is not included, feel free to reach out to us for support! From all of us on the BPS Technology team, welcome to the best school district in the country!

This information can also be found on our website.

Step 1: Setting Up your BPS ID, password, and email

All new employees will receive an email to their personal email (provided during the hiring process) with instructions to setup your BPS account. Look for a welcome email from AccessBoston, which is the City of Boston's employee system, on your first day of employment. Your principal or hiring manager should be able to tell you what your official first day is even if it does not correspond to when you start working. Once you setup your account in AccessBoston you can login to your BPS Gmail account and start exploring other applications available in BPS.

Step 2: Getting your laptop

Teachers and Principals are eligible to join the Laptops for Learners (L4L) program, which provides a Macbook Air for use in your classroom and home. Eligible employees will receive an email shortly after their hire or you can visit learn.mybps.org and look for the L4L course. The online course can be completed at any time and you will receive a link to sign-up for a laptop pickup upon completion of the course. For more information on the L4L program, please email us

Step 3: Connecting to the Internet

All schools have wireless throughout the building and BPS is currently rolling out a single wireless network across all buildings. If your school does not have BPSStaff, just ask your principal for the wireless name and password.

Connecting to the BPS Staff Wireless (Video)

Mac, PC, and Android Instructions (Handout)

Step 4: Connecting to the school printer & scanner

All schools have one (or more) Ricoh copy machines for teachers to wirelessly print and scan documents directly to your email. Your Macbook Air will automatically come with the printer installed but check out this video to learn how to install the printer and use your ID card to print and scan.

How to print & scan from a Ricoh printer (Video)

Step 5: Explore some of the applications used in BPS

BPS has a lot of applications and systems in use across all of our schools. You can explore the main systems and applications on this page, which includes instructions for logging in to each site as well as helpful resources to get you started.

Step 6: Go digital...

BPS Technology has a lot of resources to get you started with using technology in your classroom!

Get Ready by exploring our professional development opportunities and video tech tips.

Get Set by exploring some of the resources to support classroom technology or some of the initiatives out of the BPS Technology Department.

and go! Check out our Technology Toolkit, filled resources to fully transform your classroom and school into a modern, 21st century learning environment!

How did we do?

How do I Reset/Change my Password?

How to change your last name and BPS email address

Contact