Access to BAIS applications from off the network
How to enable Chrome to download reports from Aspen
How to request captions and transcripts for videos from 3Play Media
How to disable a Sponsored Account
How to create a Sponsored Account
How to receive an L4L (Teacher Macbook)
How to change your last name and email address
New Employee Guide
Installing Office 365
What is the BPS Acceptable Use Policy?
Do I have a virus or malware on my computer?
Resetting Student Passwords
How do I reset my password?
Getting Started with Microsoft Office 365
How to Activate and Inactive Accounts in Naviance
How to Create Journal Entries by Running Attendance Letters
Managing Attendance Plans
Overview of Attendance Intervention Plans in Aspen (video)
How to Add Parent Gender in Aspen
Recommending an Attendance Plan for Court
How to Hide the Daily Attendance Side-tab from the staff view
How to run the Perfect Attendance Report in Aspen
How to Change Attendance Records
How to use the Principal's Attendance Report in Aspen
How to "Push" Daily Attendance to all Classes
How to Reassign Calendar Days in Aspen
How to Take Class Attendance
How to add a Tardy and Dismissal for a Student in Aspen
Zoom vs. Hangouts: When Should I Use Each Tool?
Zoom Instructions for Students
Zoom: An Overview
Access your BPS phone voice message system
How to maintain student privacy online
Set call forwarding on a BPS Phone
Hangouts Meet: An Overview
How to Run a Successful Video Conference
Sending Report Cards or Progress Reports through School Messenger
How do I get started with SchoolMessenger?
How to access the Custodial Asbestos Awareness Training
Tweet Deck Tutorial for Twitter Chats
Creating a Twitter Account
Blocking or Unblocking a Phone Number in SchoolMessenger
How do I send or receive a fax?
How to Send a Text Message in SchoolMessenger
How to view contact information by phone or email in SchoolMessenger
How to Email Students with SchoolMessenger
How to resolve wrong numbers through School Messenger/Aspen
How to View a Contact’s Call Record in SchoolMessenger
How to Generate a Conduct Letter in Aspen
How to Submit a Conduct Referral in Aspen
How to Enter Emergency Conduct Removal
How to Run Student Journal and Conduct Reports
Mobile Hotspot Setup for Samsung J3 Prime Phone
How to wipe and enrolled Chromebook
Chromebook Log-In old password message
Getting Chromebook IP address and WiFi MAC address
Tips for keeping student devices clean
How to back-up your data on a Mac
Recycling and inventorying devices
How to Install a Printer on a Chromebook
How to initiate a request to purchase "non-standard" technology
What to do if you have a broken device
My Mac won't let me install a program.
How to enable Airtame with MacOSX Catalina
My wireless keeps disconnecting or changing networks!
How do I configure Chromebooks that I received from Donor's Choose?
What does it mean when a Chromebook is "end of support"?
How to Connect a PC to BpsStaff/Student
How to Connect a Mac to BpsStaff/Student
How do I install GarageBand or iMovie?
How do I create a parent portal account in Aspen?
Connecting a Chromebook or Android to BpsStaff/Student
How to Activate a New iPad
How to Install the Tap Card Printers on your Mac
How to Install a FollowYou Printer on a PC
Digital Citizenship & Cyber Security
How to Promote, Retain, or Graduate Non-Senior Students
How to Set Promotion Status for Seniors
How to Enter a Student's Next Year Homeroom in School View
Technology Returns for Transferring & Departing Employees
How to Reset a Parent Portal Account/Password
How to Create a Family Account
Aspen - How to See your Child's TerraNova Score on Family Portal
How to Enter and Post Elementary Grades in Aspen
Setting up your Gradebook Preferences
How to See Students Grades by Class and Grade Level
How to See a List of Failing Students in One or More Terms
How to Add a Transcript Record for New Students
How to Auto Calculate and Post Grades in the Gradebook
How to Re-Open Grading Window
How to run the Grade Post Verification Report in Aspen
How to Change an Elementary Transcript Record
How to Auto Calculate Final Grades
How to Find Missing Final Grades
How to Print a Report Card for One Student
How to Enter and Post K0-K2 Grades in Aspen
How to Run Report Cards in Aspen
How to run a merge drop/add transcript records
Student Records Requests
How to add resources to a gradebook assignment
Locking Scores in your Gradebook
Creating Special Codes in your Gradebook
How to Run a Google Classroom Student List as an Admin
How to Run a Google Classroom Student List as a Teacher
How to use video in Google Classroom
How do I use Bookshare?
Drive Google - How to Upload your Google Classroom List to your Drive to open it in Google Sheets
How to access Clever at School
How to access Clever at Home
How to access Google Classroom from Home
How to Create a Google Classroom
How to access Sora by Overdrive
My students can not login to an app in Clever
What are Clever badges and how do they work?
How to access BPSLearns
How to get started with GoGuardian for Teachers
How to customize the Clever portal on my Teacher page
What is a Clever School Tech Lead and what can they do?
When I log in to Clever, I get an "Uh oh!" (sad robot) error message.
I am a co-teacher and I do not see my students in Clever.
I have a student missing from my class in Clever
How to Duplicate an Existing Course in BPSLearns
How to get started with Learning Ally
How to sign up for the Learning Ally online course
How to unblock Flash Player in Chrome
How to change a Primary Teacher in Aspen
How to Schedule a New Student or Make Changes to a Student's Current Schedule (Grades 6-12)
How to Remove a Co-Teacher from a Class in Aspen
How to Add a Teacher to Multiple Course Sections
How to Find Unscheduled Student Course Requests
How to add a Course to Your School Course Catalog
How to Change Course Section Details
How to add a Co-Teacher to a Class
How to Create a New Course Section
How to Create a Report for Students Registered in Online Courses Only
How to Schedule a New Student in Aspen (Grades K0-5)
How to Switch to the School View
Work from Home (WFH) Tips
Maximo - Building Maintenance Request - Work Order
How to Change Your Default View in Aspen
How to Create a Course in TeachPoint
How to sign up for PD on TeachPoint
How to Add a New Staff Member to Your School in Aspen
Home Learning Tips for Students & Families
How to Create a Fieldset and Generate a Spreadsheet or Report
How to Enter a Single Student Journal Entry
How to add Journal Entries for one or more Students
How to search for a student by name or ID number
How to search for a Student by Address
How to Run the Student Sibling Report
How to update data sharing opt-outs in Aspen
How to Update Parent Emails and Phone Numbers
How to Accept a New Student to Your School in Aspen
How to view the change history for a record
Accessing Services only Students in At Home School
How to View Low Income or Food Status (For Principals Only)
How to Assign Locker Numbers to Students in Aspen
Uploading Student Photos into Aspen
Student Work Permits
How to view students who have opted out of the media release
How to Upload a Document in Aspen
How to Register a Student for a Non-Credit Recovery Summer Program
How to Register a Student for a Summer Credit Recovery Program
How to Add Your Current School Staff to your Summer School
How to View Registered Summer School Students from your Current School
Updated by Mark Racine
Back-up Assistance Guidelines
Why do we need to back up?
To protect against data loss due to hardware failure, file corruption, and/or accidental deletion, we should back up our data on a regular basis and BPS Technology is here to help! Below are recommendations for backing up your data so that you can easily transfer it to the new laptop.
What Options do we have for Backing-up?
Depending on the size of your data, you have a few different back-up solutions.
- Cloud storage in Google Drive: Do you know you have UNLIMITED storage with your Google Account? Here is a link for more information: https://support.google.com/drive/answer/2424368?hl=en (OIIT recommended option)
- Flash drives (ie, thumb drives, jump drives): between 2 gigabytes (GB) and 32GB + of storage.
- External hard drives: usually between 500GB to 2 terabytes (TB, 1 terabyte is 1000GB) of storage.
What should be backed up?
- Documents (e.g., Word, Excel, Powerpoint, PDFs files)
- Bookmarks: (The website links that you have bookmarked in the browsers are saved on the laptop and can be backed up and transferred to the new one.)
- Safari: Under Edit>Export bookmarks
- Firefox: http://support.mozilla.com/en-US/kb/Moving%20your%20Firefox%20bookmarks%20and%20settings
- Chrome: When you sign in to Chrome all your bookmarks, tabs, history is saved. https://support.google.com/chrome/answer/165139?hl=en
How do we back up?
- The simplest way to back up your information is to just click and drag your home folder (as indicated by your BPS ID number) to an external drive. As long as there are no issues with the hardware, this is the easiest way to move and backup data.
- If you are planning to use a flash drive, you can watch this video tutorial.
How to Back-up to an External Hard Drive (Time Machine recommendations)
- The external hard drive needs to be Mac formatted.
- When you plug in your drive, your Mac will ask you if you want to use that drive as backup disk. Hit "Use as Backup Disk". If you don't get this prompt, you can always go to System Preferences > Time Machine to set it as a backup disk, too.
- From Time Machine's preferences, hit "Select Backup Disk" and choose your external drive.
- Then click the Options button:
- Click the + sign:
- Holding the Shift Key, select the Folders: Applications, Library and System, then click the “Exclude” button:
- The following warning windows opens, select: “Exclude All System Files”
- Click “Save”
That's it! OS X will perform its first backup (during which you'll want to keep your computer on), and from then on it'll back up in the background with no work required on your part.
- You may also make an appointment with the Genius Bar at an Apple Store: they will guide you on how to back up your data. Please remember to back up ONLY data (files, pictures, music, movies), DO NOT INCLUDE APPLICATIONS.