How to Import Students Into Summer Programs (For Central Office staff Only)

Aspen Support Updated by Aspen Support

This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.
The Non-BPS student registration import must be done on the District View. It will not go through on the BPS View. Please see the steps to do that under entry b below.

1. The first step is to open your Excel or Google Sheet import file (see sample format below) and click the File menu. FYI, the program names must be exactly as listed in Aspen, otherwise, you will get an error.

a. BPS students only sample format

b. Non-BPS and BPS students sample format

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2. With your mouse, scroll down to Download

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3. Click Tab-separated values (.tsv, current sheet)

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4. Save the download to your desktop

A. TO IMPORT BPS STUDENTS ONLY

a.1. Then open Aspen in BPS view

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a.2. Click BPS top tab

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a.3. Click Summer School side tab

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a.4. Click Summer Students sub-tab

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a.5. Click Options

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a.6. Click Imports

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a.7. Choose Summer School Registration Import (BPS students only)

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a.8. Click Choose file, select your saved file, and then click Run

BPS students only sample format

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B. TO IMPORT NON-BPS STUDENTS ONLY

b.1. Switch to the District View

b.2. Click the District top tab, then the Summer School side tab

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b.4. Click Summer Students sub-tab > Options > Imports > Summer School Registration Import (BPS & Non-BPS students)

b.5. Click Choose file, select your saved file, and then click Run

Non-BPS and BPS students sample format

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How did we do?

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