How to Use Zoom AI Companion

K.C. Kourtz Updated by K.C. Kourtz

What is Zoom AI Companion?

Zoom AI Companion is a tool within Zoom that allows meeting hosts to automatically generate summaries of what is discussed in a meeting. These notes can be generated in numerous different languages.

This tool requires participant consent and should not be used without the meeting host being present in the meeting. Please keep in mind that AI-generated notes are subject to a Freedom of Information Act (FOIA) request. Avoid discussing sensitive information such as passwords and student IEPs when utilizing these notetakers.

To enable this feature, log into zoom.us and click Settings in the left navigation.

This feature must be enabled by the meeting host in order to be used. It will not automatically run unless a meeting host sets it up to do so.
This feature will only work in Zoom version 5.14.2 and later. To update, please visit zoom.us/download and update to the latest version of Zoom.

How Do I Set It Up?

  1. Click "AI Companion" in the top navigation menu.
  1. Note that the default setting is that Meeting Summary with AI Companion is toggled off. However, individual users may enable this on their meetings.
  2. Once the setting is toggled on, a series of options will appear. Here, you can opt to have AI Companion start automatically for all meetings you host, as well as the ability to include the full summary text in a follow-up email to all meeting attendees. Additionally, you can choose to share this summary only with yourself (the meeting host) or yourself and all invitees within BPS.
    WARNING: We strongly recommend that meeting summaries be shared ONLY WITH THE MEETING HOST so that the meeting host can review them for accuracy. Once this is complete, the meeting host can opt to share the meeting summary with attendees. Meeting hosts should also be mindful not to share sensitive data with attendees outside of BPS.
  3. Once you start a meeting as a host, you and your co-hosts will see the AI Companion button in your black Zoom toolbar. Both hosts and co-hosts have the ability to start meeting summaries.
  4. Once the AI Companion button is clicked, the meeting host will receive a notification that the summary is about to be enabled, along with an opportunity to once again customize whom will receive the meeting summary. ONLY THE MEETING HOST SHOULD RECEIVE THE MEETING SUMMARY SO THAT IT CAN BE REVIEWED FOR ACCURACY BEFORE IT IS SHARED. Meeting attendees will also receive a notification anytime Zoom AI Companion is in use, and they will need to agree to participate before joining the meeting:
All participants in a meeting using Zoom AI Companion will need to give consent before participating. If a participant does not consent they will be unable to participate in the meeting.

How Do I Share the Meeting Summary?

  1. Once a meeting summary has been reviewed and is ready to be shared, click Summaries in your Zoom settings left navigation and select the summary to be shared. Then, click Share.

  1. Then, select your link access. We strongly recommend Only people with access. Then, copy the link.

LANGUAGE NOTE: If a Zoom meeting is conducted in multiple languages other than English, Zoom AI Companion will not be able to take notes on those languages. That said, if a meeting is in a single language other than English, Zoom AI Companion can auto-detect that language and take notes accordingly (in English).

How did we do?

Guidance on the Use of Artificial Intelligence in BPS

How to access Brisk Teaching Chrome Extension

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