End Of Year Rollover Information / FAQ - 2020

Aspen Support Updated by Aspen Support

Aspen will be offline all day Saturday, July 18 for the End-Of-Year (EOY) Rollover, also known as “the flip”. This will move Aspen to the 2019-2020 school year. Please, go through the FAQ below to see how EOY Rollover impacts you and the required tasks that you need to complete by June 22 as a school leader, support staff, teacher, and central office personnel

The process will start Saturday early in the morning, and be completed on Sunday morning, July 19.

End-Of-Year Rollover Information / FAQ

Please email aspen@bostonpublicschools.org for any questions not answered below.

1

What happens during the EOY Rollover?

EOY Rollover does the following:

  • Increases student grade levels
  • Withholds retained students
  • Moves students to their next school (where applicable)
  • Sets newly registered students to Active students in Aspen

2

Why is EOY rollover being done later again this year?

Previously, we’ve always had to do it either before or after Summer School. Now, Aspen allows us to do it independently of Summer School.

The later date is required for a newer state reporting process mandated this year.

3

What are the required tasks that I need to complete as a school leader, support staff, teacher, or central office personnel to prepare for EOY Rollover?

Must be completed by June 22:

4

What will happen for anyone working in a summer school?

  • You do not need to do anything
  • You may notice that if you switch between your regular school and the summer school, the school year will change
  • The district and all regular schools will be in the 2020-2021 school year as of July 19, but all summer schools will still be in the 2019-2020 school year until mid-August
  • Aspen handles this automatically for us

5

Can I commit my Master Schedule before the rollover?

You can finish working on your schedule before the flip but you must only commit it after the rollover takes place.

For any immediate questions, please email aspen@bostonpublicschools.org or contact the Technology Help Desk at 617-635-9200.

How did we do?

How to Enter Student Homerooms After the End-of-Year Rollover

How to Promote or Retain Non-Senior Students

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