End Of Year Rollover Information/FAQ

Aspen Support Updated by Aspen Support

Aspen will be offline all day Saturday, July 30 for the End-Of-Year (EOY) Rollover. This will move Aspen to the 2022-2023 school year. Please, go through the FAQ below to see how EOY Rollover impacts you. Also there are some required tasks that need to be completed by school leaders, grading managers, and teachers by the end of the School Year, June 27.

The rollover will start on Saturday, July 30, early in the morning, and be completed on Sunday morning, July 31.

WHAT IS EOY ROLLOVER

What happens during the EOY Rollover?

EOY Rollover does the following:

  • Increases student grade levels
  • Withholds retained students
  • Moves students to their next school (where applicable)
  • Sets newly registered students to Active students in Aspen

Why is EOY rollover being done later again this year?

Previously, we have always had to do it either before or after Summer School. Now, Aspen allows us to do it independently of Summer School. The later date is required for the new state reporting process.

REQUIRED TASKS

What are the required tasks that I need to complete as a school leader, support staff, teacher, or central office personnel to prepare for EOY Rollover?

Must be completed by June 27:

CLEVER SUMMER APPS ACCESS

Clever will be available during the summer for active BPS students.

July 15-August 15: The Clever sync will be paused to allow for the 22-23 rollover. This means that no new data will come into Clever during this time.

August 15: SY 22-23 rosters will populate in Clever. This may result in a temporary loss of access to rostered apps in August until your school's schedule is published in Aspen.

EDMENTUM COURSEWARE SUMMER ACCESS

Please bookmark the 2022 Summer Edmentum Guidance one-pager for helpful links and contact information.

Edmentum is a rostered app through Clever. No new enrollments will be added to Clever between July 15 to August 15 due to the Clever pause. After August 15, Edmentum will archive SY 21-22 and Summer 2022 courses and bring in SY 22-23 data.

What if a student is currently enrolled in an Edmentum course for Spring Semester, but has not completed it?

Site Coordinators/Registrars/Guidance Counselors: Keep students enrolled in the course in Aspen if they have made progress. Their access to this course will remain until August 15th.

What if a student needs to take an online course as part of a BPS Summer Program?

Follow the Guide on How to Register a Student to a Summer Credit Recovery Program.

SUMMER SCHOOL

What will happen for anyone working in a summer school?

  • You do not need to do anything.
  • You may notice that if you switch between your regular school and the summer school, the school year will change.
  • The district and all regular schools will be in the 2022-2023 school year as of July 31, but all summer schools will still be in the 2021-2022 school year until mid-August.
  • Aspen handles the Summer School rollover automatically

SCHEDULE BUILDING

Can I commit my master schedule before the rollover?

You can finish working on your schedule before the rollover but you must only commit it after the rollover takes place.

How did we do?

How to Enter Student Homerooms After the End-of-Year Rollover

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