End Of Year Rollover Information/FAQ

Aspen Support Updated by Aspen Support

Aspen will be offline all day Saturday, August 9, for the End-Of-Year (EOY) Rollover. This will move Aspen to the 2025-2026 school year. Please go through the FAQ below to see how EOY Rollover impacts your school and department.

Also, there are some required tasks that should be completed by school leaders, grading managers, and teachers before the end of the school year on June 23.

The rollover will start early in the morning of Saturday, August 9, and be completed by Sunday, August 10.

WHAT IS EOY ROLLOVER

What happens during the EOY Rollover?

EOY Rollover does the following:

  • Increases student grade levels
  • Withholds retained students
  • Moves students to their next school (where applicable)
  • Sets newly registered students to Active students in Aspen

Why is EOY rollover being done later again this year?

Previously, we have always had to do it either before or after Summer School. Now, Aspen allows us to do it independently of Summer School. The later date is required for the new state reporting process.

REQUIRED TASKS

What are the required tasks that I need to complete as a school leader, support staff, teacher, or central office personnel to prepare for EOY Rollover?

Must be completed before June 23:

CLEVER SUMMER APPS ACCESS

Clever will be available during the summer for active BPS students.

July 18-August 18: The Clever sync will be paused from July 18-August 18, so no new data will be coming in to Clever during this time. Students will have access to apps based on SY 24-25 access or if they are enrolled in a summer course in Aspen and are using a rostered app. For basic troubleshooting, contact BPS Technology Help Desk at 617-635-9200, or enter a Help Desk ticket.

If a student is unable to access Clever between July 18 and August 18 due to not having a Clever account, please contact the Service Desk.

August 19: The Clever sync resumes. Specifically, the SY 25-26 rosters will populate in Clever. This may result in a temporary loss of access to rostered apps in August until your school's schedule is published in Aspen.

EDMENTUM COURSEWARE SUMMER ACCESS

Please see the 2025 Summer Edmentum Guidance one-pager for helpful links and contact information.

Edmentum is a rostered app through Clever. No new enrollments will be added to Clever between July 18 to August 18 due to the Clever pause. After August 18, Edmentum will archive SY 24-25 and Summer 2025 courses and bring in SY 25-26 data.

What if a student is currently enrolled in an Edmentum course for Spring Semester, but has not completed it?

Site Coordinators/Registrars/Guidance Counselors: Keep students enrolled in the course in Aspen if they have made progress. Their access to this course will remain until August 18th. To see all Edmentum online courses and progress that a student has been enrolled in, an Edmentum  Program Administrator may go to the 

Menu tab - Classic Reports, and run a Learner Portfolio report for an individual student. 

What if a student needs to take an online course as part of a BPS Summer Program?

Follow the Guide on How to Register a Student for a Summer Credit Recovery Program.

SUMMER SCHOOL

What will happen for anyone working in a summer school?

  • You do not need to do anything.
  • You may notice that if you switch between your regular school and the summer school, the school year will change.
  • Aspen handles the Summer School rollover automatically

SCHEDULE BUILDING

Can I commit my master schedule before the rollover?

You can finish working on your schedule before the rollover but you must only commit it after the rollover takes place.

How did we do?

How to Enter Student Homerooms After the End-of-Year Rollover

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