Zoom vs. Hangouts: When Should I Use Each Tool?

K.C. Kourtz Updated by K.C. Kourtz

It can be challenging to determine when Zoom or Hangouts Meet is the best tool for your needs. The chart below should help you decide which tool makes sense for your meetings. If you would like a consultation or support to use any of these tools, please contact Rhianon Gutierrez and K.C. Kourtz.

Capability/

Consideration

Zoom Edu Pro (PAID)

Zoom Basic (FREE)

Hangouts Meet

How to Sign Up

This is not an option at this time.

Teachers: Go to Clever and look for Zoom under "Staff Links."

Central Office: Go to zoom.us and sign up for a basic account then fill out this form to have the 40 minute restriction lifted.

Sign in with your BPS Gmail and schedule a meeting from Google Calendar or go to meet.google.com.

Tutorials

Target Audience

  • Central Office

  • Students
  • Teachers
  • Administrators
  • Central Office
  • Students
  • Teachers
  • Administrators
  • Central Office

Best For...

Recording or broadcasting meetings with over 100 people where video, audio, screen sharing and breakout rooms are needed

Recording or broadcasting meetings with up to 100 people that need video, audio, screen sharing, and breakout rooms

Meetings with up to 250 people where only video, audio, and screen sharing is needed

Live streaming for up to 100,000 viewers using the BPS domain only (bostonk12.org, bostonpublicschools.org)

Recording

Yes

Yes

No

Screen sharing

More than one meeting participant may share their screen at a time

More than one meeting participant may share their screen at a time

One meeting participant may share their screen at a time

Maximum number of participants

300

100

250

Features

  • Breakout sessions for smaller group discussions
  • Meeting polls
  • Online whiteboard capability
  • Registration capability
  • Closed captioning embedded
  • Saved transcripts of recorded meetings
  • File Sharing (via in-meeting chat)
  • Google SSO
  • Google Calendar embedded (via Chrome extension)
  • Cloud and desktop recording

  • Breakout sessions for smaller group discussions
  • Online whiteboard capability
  • File Sharing (via in-meeting chat)
  • Google SSO
  • Google Calendar embedded (via Chrome extension)
  • Desktop recording only
  • Live auto captioning of spoken English (does not save transcript)
  • File Sharing (via in-meeting chat)
  • Google Calendar embedded

How did we do?

Zoom Instructions for Students

Contact