How to add captions to a video
Joining Zoom from your browser or a Chromebook
How to request captions and transcripts for videos from 3Play Media
Access to BAIS applications from off the network
How to enable Chrome to download reports from Aspen
What is the BPS Acceptable Use Policy?
Installing Office 365
How to enabe/disable a Sponsored Account
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How to receive an L4L (Teacher Macbook)
How to change your last name and email address
New Employee Guide
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Resetting Student Passwords
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Getting Started with Microsoft Office 365
How to Activate and Inactive Accounts in Naviance
How to Take Class Attendance in Aspen During the Coronavirus Closure from the School View (Grades 6-12)
How to Add A Schedule to a Middle School or ESL Class to Allow Class Attendance Input
How to Run Attendance History for a Specific Code
How to Take Attendance during Remote Learning (Grades K0-5)
How to Take Attendance During Remote Learning (Grades 6-12)
How to Run Class Attendance Post Verification Report
How to Run Daily Attendance Post Verification
How to Create Journal Entries by Running Attendance Letters
Managing Attendance Plans
Overview of Attendance Intervention Plans in Aspen (video)
How to Add Parent Gender in Aspen
Recommending an Attendance Plan for Court
How to Hide the Daily Attendance Side-tab from the staff view
How to run the Perfect Attendance Report in Aspen
How to Change Attendance Records
How to use the Principal's Attendance Report in Aspen
How to "Push" Daily Attendance to all Classes
How to Reassign Calendar Days in Aspen
How to Take Class Attendance
How to add a Tardy and Dismissal for a Student in Aspen
Recommended Zoom Settings for Security
How to Send Report Cards or Progress Reports through School Messenger
How to Live Stream Using Zoom
How do I get started with Zoom?
How do I get started with Google Meet?
Zoom vs. Google Meet: When Should I Use Each Tool?
Zoom Instructions for Students
Access your BPS phone voice message system
How to maintain student privacy online
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How to Run a Successful Video Conference
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How to access the Custodial Asbestos Awareness Training
Tweet Deck Tutorial for Twitter Chats
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How to Generate a Conduct Letter in Aspen
How to Submit a Conduct Referral in Aspen
How to Enter Emergency Conduct Removal
How to Run Student Journal and Conduct Reports
How to initiate a request to purchase "non-standard" technology
What does it mean when a Chromebook is "end of support"?
5 Tips to Improve Macbook Performance
How to Factory Reset a BPS Chromebook
Fixing hanging in video chat apps like Zoom and Hangouts
Verizon Jetpack Model 8800L WiFi Hotspot FAQ's
How to Install a FollowYou Printer on a PC
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Mobile Hotspot Setup for Samsung J3 Prime Phone
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Aspen - How to See your Child's TerraNova Score on Family Portal
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How to Take Summer School Attendance (For credit bearing non-5th Quarter programs)
How Teachers can see their Summer Classes in the Gradebook
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Dropping a Student(s) from a Summer School Class Section
How to View your Summer Students from the Student top-tab in your Summer School
How to See the Student list for your Summer Program from your Summer School
How Can Students see their Summer School Schedule in Aspen
How teachers can see their Summer School Schedule in Aspen
2020 Summer School Registration Guide
How to Register a Student for a Summer Credit Recovery Program
How to Register a Student for a Non-Credit Recovery Summer Program
How to Add Your Current School Staff to your Summer School
How to View Registered Summer School Students from your Current School
Updated by Alberto Pina
This guide includes both the steps to drop a student from a section (part 1) as well as how to run a report that will display students who are good candidates to be removed from a section due to receiving a passing grade in June (part 2).
Part I: Dropping a student from a section
Navigate to the Student’s Schedule Workspace
[These steps assume you have completed your scheduling in the Build view and are not working with a “committed” schedule in the School view.]
Under the Student top tab, select a student and then select the Schedule side-tab.
The Schedule side-tab will expand to show several side-tabs.
Select the Workspace side-tab, which is where changes to a student’s schedule can be made.
The Workspace screen has two different views: List view and Matrix view
You can switch between them with a link on the right-hand side of the screen:
Using the Matrix view
The Matrix view screen is split with the course requests on the left side of the screen, and the scheduled classes / sections on the right side of the screen.
If a student has passed a class and therefore no longer needs to attend summer school, both the course request and the scheduled section should be removed.
Removing the request and schedule records
To remove a student from a class section and also drop the course request, simply select the red X for each and then select the Post button at the bottom right.
If you make a mistake, click Revert before Post and nothing will be changed.
If you realize you made a mistake after you already Posted the change, select the Change History side-tab just below the Workspace side-tab. This will show you what was dropped, so you can add it back again.
Using the List view
The List view has all of the same functions as the Matrix view, but the scheduled classes are at the top, and the course requests at the bottom.
With all List views in Aspen, select the checkbox next to the record you want to edit (to drop, in this case), and then select the function (Drop).
Switching to the next Student
If you are doing a number of drops in a row, do NOT go back to the Student top tab. Instead, stay on this screen, but use the picklist on the top right of the screen.
This will give you a student picklist where you can search for and select the next student whose schedule needs to be changed.
Part II: Finding Students who passed (drop candidates)
The following steps will help identify students who have schedules that can be dropped. This is determined by comparing the summer school classes with each student’s final grades / credits earned from courses taken this past school year. In situations where a student is taking a summer school course, but ended up receiving passing credit for that course, then the summer school course can be dropped.
Run the report to find Potential Drops
On the Student top tab, in the Reports menu and the Summer School sub-menu, there is a report called Summer School Potential Drops due to Passing Grades.
Select the mode
This report has two modes when evaluating courses to drop:
A. Based on exactly matching course numbers
B. Based on department
When first running this report, use the default mode.
After processing students in that list, you can use the 2nd mode to see if there are additional students where an exact course number match doesn’t exist.
Review results for Scheduled Courses and Course Requests
Depending where you are in the process of building your summer schedule, you may only have student course requests, or you may course requests and student schedules. This report includes a section for each, starting with the student schedules.
If you drop the student schedule records (removing students from a section, as detailed in Part I of this guide), then they won’t show up on teachers’ rosters.
If you haven’t yet loaded students into your sections, then this report will display only course requests, and you’ll need to drop those.
If you run for exactly matching course numbers, you can have Aspen drop courses for you
There’s a checkbox that will drop course sections and requests for you.
Aspen can only do this for exactly matching course numbers.
Note, this does include online classes, which have a slightly different course code from the regular course (see the example report above).
If you have selected the mode “Based on department”, checking this box does nothing.
When running in “drop” mode, be sure to save the resulting report (PDF).
This will be your record of which students were affected and what courses were removed.
It is highly recommended you first do this for a single student by entering a student’s ID number in the box.
Verify that Aspen has done exactly what you intended for one students, and then you can run it for the entire school with greater confidence.
You have now removed students from their scheduled classes, and/or removed their course requests.
Students will still show up under the Student top tab in your summer school, but they will not show up on the rosters for any teachers if this report indicated they have already passed the course.
For questions, please contact the Technology Help Desk at 617-635-9200.