How Can Site Coordinators Take Daily Attendance on the School View

Aspen Support Updated by Aspen Support

This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.
The default attendance for summer school is blank, which equals no attendance code.

Site Coordinators and teachers must click the Present, Absent, T or D button to enter a student's attendance. If no code is entered, it indicates that attendance was not taken.

Credit Recovery, ESY, and ESI site coordinators should mark attendance complete in Aspen at 11:30AM to confirm that attendance has been taken for the day.
(​How to Mark Attendance Complete​)

1. Click Attendance

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2. Click Daily Roster

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3. Click the teacher/roster that you want to take attendance.

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4. Click the appropriate attendance code for each student. When you click Present, the code recorded is Summer Present. When you click Absent, the code recorded is A.

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5. IMPORTANT: To switch an existing record from Absent to Present or vice-versa, you MUST FIRST click P to clear that record. Then enter the new attendance code.

6. Click Post

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How to Take Attendance for Students Without a Period 1 Class

Two filters help you identify students who are missing daily attendance codes and without period 1 class.

Once you identify the students, you can click on to the Attendance tab and then Class Office side-tab to find out if they were marked present in other periods. If yes,you can go back to the Daily Office and mark them Present.

The following steps show you how to do that.

7. Click Student

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8. Click Filter menu

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9. Click Summer School - Missing Attendance On ?

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10. Choose the date and click Submit

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11. You wil see a list of the students who are missing attendance for the day.

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12. The Summer School - Missing Period 1 filter shows the students who do not have classes in Period 1 but may have classes in other periods.

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13. To find out if they attended classes in other periods, click Attendance

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14. Click Class Office.

You will see all students with daily and class attendance codes; including the students that are missing daily attendance and have present codes in other periods.

16. Once you have identified all the students who are missing daily attendance and have present code in other periods, you can go to the Daily Office side-tab and enter present codes for them.

IMPORTANT: To switch an existing record from Absent to Present, or vice-versa, on the Daily Office, Daily Roster and Class Roster, you MUST FIRST click P to clear that record. Then enter the new attendance code.

How did we do?

Dropping a Student(s) from a Summer School Class Section

How Can Students see their Summer School Schedule in Aspen

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