How Can Site Coordinators Take Daily Attendance on the School View

Aspen Support Updated by Aspen Support

This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.
The default attendance for summer school is null (empty). Site Coordinators must click Present, Absent, T, or D to record a student's attendance. If no code is entered for a student, it indicates that the attendance was not taken.

Daily attendance for High School, Credit Recovery, ESY, and ESI will be taken in Aspen and should be completed daily by 11:30AM.
Site Coordinators are expected to mark attendance complete in Aspen at 11:30AM to confirm that attendance has been taken for the day.
(​How to Mark Attendance Complete​)

1. Click Attendance

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2. Click Daily Roster

(To see the classes on the Daily roster, they need to be scheduled with students, teachers and a schedule on the Master schedule - How to Create a New Course Section)

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3. Click the teacher/roster that you want to take attendance.

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4. Click the appropriate attendance code for each student.

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5. Click Post

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IMPORTANT FILTERS AND REPORT FOR STUDENTS WHO DO NOT HAVE CLASSES ON PERIOD 1

6. There are two useful filters to be aware of. Click Student

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7. Click Filter menu

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8. Click Summer School - Missing Attendance On ?

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9. Choose the date and click Submit

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10. The students missing attendance will be listed. The list shows which students do not have attendance records for the day yet and might need to be reviewed.

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11. The Summer School - Missing Period 1 filter shows you the students who do not have classes on Period 1 but may have classes in other periods.

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12. To find out if they attended classes in other periods, click Attendance

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13. Click Class Office

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14. Click Reports

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15. Click Class Office Period Attendance Report - up to 10 periods

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16. Click Run

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17. Once you have your report, you can go to the Daily Office side-tab and mark the students present for the daily attendance.

IMPORTANT: On the Daily Office only, to switch an existing record from Absent to Present or vice-versa, you should first click P to clear that record. Then enter the new attendance code.

How did we do?

Dropping a Student(s) from a Summer School Class Section

How Can Students see their Summer School Schedule in Aspen

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