Access to BAIS applications from off the network
How to add captions to a video
How to enable Chrome to download reports from Aspen
How to request captions and transcripts for videos from 3Play Media
Joining Zoom from your browser or a Chromebook
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Getting Started with Microsoft Office 365
How to Activate and Inactive Accounts in Naviance
How to access EdPlan
How to change your last name and BPS email address
How to create a Sponsored Account
How to enable/disable a Sponsored Account
How to request access to PeopleSoft
I Am Getting "You Have Successfully Logged Out" Message When Signing into Peoplesoft Financials.
Installing Office 365
New Employee Guide
Staff Passwords: How to reset/change
What is the BPS Acceptable Use Policy?
Athletics Registration Workflow
Athletics Program - District View
How Students are Enrolled in the Athletics Program
How to Manually Enroll Students in the Athletics Program
How to Remove Students from Athletic Sections
How to Schedule Students into Athletic Sections
How to Update Physical Exam Information for Athletics - Nurses
How to Update Student Athletic Information - Program Tab
How to Update Student Athletic Information - Student Tab
How to view Student Sports Registration Information - Coaches
How to view and print student Athletic Program records
How to "Push" Daily Attendance to all Classes
How to Add Attendance for One or More Students for Multiple-Dates
How to Automatically Create Journal Entries by Running Attendance Letters
How to Change Attendance Records
How to Change Daily Attendance Preferences to Period
How to Filter Attendance Data by Learning Model?
How to Make Constructively Present or any other Attendance Input Buttons Available to Your School
How to Reassign Calendar Days in Aspen
How to Reconcile Daily and Class Attendance
How to Run Attendance History for a Specific Code
How to Run Class Attendance Post Verification Report
How to Run Daily Attendance Post Verification
How to Take Attendance in the Daily Office in School View (For Attendance Managers)
How to Take Class Attendance (Teachers)
How to Take Daily Attendance in Aspen (Teachers)
How to Update Student Calendars to Make Students In-Session for Attendance Input
How to add a Tardy and Dismissal for a Student in Aspen
How to run the Perfect Attendance Report in Aspen
How to update Withdrawal Codes for DNR Students
How to use the Principal's Attendance Report in Aspen
Managing Attendance Plans
Overview of Attendance Intervention Plans in Aspen (video)
Recommending an Attendance Plan for Court
Communicating Through Aspen
How to Create and Send Administrator Notifications (Computer & Mobile)
How to Download and Activate the Follett Notifications App (Mobile)
Using the CK Editor - Announcements, Emails, Banners
How to Add a Student Conduct Incident (For Conduct Managers)
How to Assign Students to Administrators for Conduct Referrals
How to Enter Emergency Conduct Removal
How to Generate a Conduct Letter in Aspen
How to Run Student Journal and Conduct Reports
How to Submit a Conduct Referral - For Teachers
How to Submit a Conduct Referral in Aspen
End Of Year Rollover Information/FAQ
How to Enter Student Homerooms After the End-of-Year Rollover
How to Enter a Student's Next Year Homeroom in School View
How to Promote or Retain Non-Senior Students
How to Set Promotion Status for Seniors
Technology Returns for Transferring & Departing Employees
How do I create a parent/family portal account in Aspen?
How to Find the Password Verification Code in a Family Aspen Account.
How to Generate Parent Letters with Security Code
How to Navigate the Parent Portal (In English and other Languages)
How to Publish Reports to the Parent and Student Portal
How to See your Child's TerraNova Score on Family Portal
How to Update Contact Portal Login with email address
How to see Your Child's GPA - Family Portal View
Parent Passwords: How to Reset a Parent Portal Account/Password (For School Staff)
Parent Passwords: How to Reset your SIS Family Portal Account Password
Elementary/Standards Based Specific
How to Post Remote Learning K0-K2 Grades
What are the Reporting Standards for My Class?
What is the Rating Scale for My Class?
Middle and High School Specific
How to Enter Teacher Course Recommendations for the Next School Year
How to Post Term 4 and Final Grades
Quick Reference Cards
Advanced Gradebook Quick Reference Card
Beginning of the Year Gradebook Checklist
Teacher Class Groups and Pages
Creating Special Codes in your Gradebook
Example 0-4 Grade Scale
How the Final Grade is Calculated
How to Attach Your Own Grade Scale to Sections or Assignments
How to Auto Calculate and Post Grades in the Gradebook
How to Create Your Own Grade Scale
How to Fix Expanding Columns Issue in Chrome
How to add a Class Announcement with Zoom Link
How to add resources to a gradebook assignment
How to create and post a Class Announcement - Staff View
Locking Scores in your Gradebook
Setting up your Gradebook Preferences
Teacher Gradebook PowerPoint
Grade Point Average (GPA)
GPA Frequently Asked Questions
How to see Student GPAs from the Student Tab
How to view an Individual Student's Grade Point Average (GPA)
What are the different types of GPAs and GPA Reports?
What are the point values of a grade?
Alternate Pass/Fail Grade Scale
Assignment Pass/Fail Grade Scale
BPS Final Grade Scale
BPS Grade Scales
BPS Standard A-F Grade Scale
BPS Standard K-5 Grade Scale
What is the MFG Grade?
Where are the Grade Scales in Aspen?
Work-Based Learning Grade Scale
How to Change an Elementary Transcript Record
How to Enter Transfer-in Transcript Records
How to Enter and Post Elementary Grades in Aspen
How to Find Missing Final Grades
How to Run Qualification Lists (Honor Roll, D&Fs, Eligibility Lists)
How to See a List of Failing Students in One or More Terms
How to Update the Gradebooks with the Transcript Grades
How to run a merge drop/add transcript records
How to Calculate Averages - Final Grades
How to Calculate Credits - Populate Credit on Transcript Records
How to Correct MFG and Empty Transcript Records
How to Find NC Grades for the Past or Current Year
How to Post Grades for the Entire School
How to Re-Open Grading Window
How to See Students Grades by Class and Grade Level
How to Update the Grade Cover Term Map and Reassign Calendar Dates for Attendance Input
How to find Specific or Missing Term Grades - District View
How to find Specific or Missing Term Grades - School View
How to run the Grade Post Verification Report in Aspen
How to view MFG and Empty Transcript Records (school year 2019-2020) - District View
How to view MFG and Empty Transcript Records (school year 2019-2020) - School View
NC "No Credit" Term Grade Procedure
School Preferences - Grade Category
Student Records Requests
Absence Letter (Nudge Attendance Letter) Report and sending through School Messenger
How to Run The Official Student Transcript Report
How to Run the Class Office Period Attendance Report
How to setup and run the Out of District Official School Transcript report
Career and Vocational/Technical Education (CVTE)
Aspen Tables and Fields with CVTE Data
How to See District Level CVTE Courses
How to see School Course Sections of CVTE Courses
How to see Students Scheduled into CVTE Sections
How to see schools with CVTE courses
Committing Your Schedule
Counselor Fundamentals and Daily/Walk-In Scheduling
How to Schedule a New Student in Aspen (Grades K0-5)
How to Schedule a New Student or Make Changes to a Student's Current Schedule (Grades 6-12)
Change a Student's Homeroom and Reschedule into New Sections
Create and Assign Platoon Codes for Elementary Scheduling
How to Run Group Scheduling based on Platoon
How to Copy the Course Catalog to the Build Year
How to Create a Scenario or Copy the Current Year Schedule to the Build View
How to Enter Next Year School to be Able to See Returning Students in the Build View
How to create a Clever Sync Block
Patterns and Pattern Sets
How to Add a Teacher to Multiple Course Sections
How to Change Course Section Details
How to Create a New Course Section
How to Remove a Co-Teacher from a Class in Aspen
How to Transfer Students From one Section to Another and Keep the Grades
How to change a Primary Teacher in Aspen
Restore Deleted Section
Student Course Requests
CTE Data Analytic for DOE 35, 43, 44
How to Add A Schedule to a Middle School or ESL Class to Allow Class Attendance Input
How to Add Schedule to a Class
How to Balance Sections by Student Cohort Code
How to Create Platoon Codes
How to Create a Report for Students Registered in Online Courses Only
How to add a Co-Teacher to a Class
How to add a Student Secondary School Association
Quick Status Alert and Bell Schedules
STRIVE Program set up and Schedule
State and Federal Reporting
Accessing Services only Students in At Home School
Adding Future Capacity, Proposed Fields
Home Learning Tips for Students & Families
How to Accept a New Student to Your School in Aspen
How to Assign Homerooms Based Upon the Student Schedules
How to Assign Locker Numbers to Students in Aspen
How to Change Student Cell Phone Numbers in Aspen
How to Create a Fieldset and Generate a Spreadsheet or Report
How to Enter a Single Student Journal Entry
How to Filter for a Specific Cohort of Students
How to Generate a Parent Email List
How to Run the Student Sibling Report
How to See Next Year Student Assignments, Incoming Students, and Wait List Totals
How to Update Parent Emails and Phone Numbers
How to Upload Individual student Photos
How to Upload Student Photos into Aspen
How to Upload a Document in Aspen
How to View Low Income or Food Status (For Principals Only)
How to Withdraw or Discharge a Student in Aspen
How to add Journal Entries for one or more Students
How to enter in Student Next Homeroom in School view from the Student top tab
How to search for a Student by Address
How to search for a student by name or ID number
How to see Detailed Information about Pending Students Assigned to your School
How to update data sharing opt-outs in Aspen
How to view students who have opted out of the media release
How to view the change history for a record
Methods to enter in Student Next Year Homeroom
School Leader Guide: Spring 2021 Cohort + Learning Models
Student Passwords: How to get verification codes
Student Passwords: How to reset (for 1st time users)
Student Work Permits
How Can Students View their Report Card/Progress Report Grades in the Student Portal
How to Register for Athletics - Student View
How to view your Grade Point Average (GPA)
Student Passwords: How to change (for TCs/Teachers)
Student Passwords: How to reset (for existing users)
Dropping a Student(s) from a Summer School Class Section
How Can Students see their Summer School Schedule in Aspen
How Teachers can see their Summer Classes in the Gradebook
How teachers can see their Summer School Schedule in Aspen
How to Access your Summer School
How to Add Your Current School Staff to your Summer School
How to Add a Schedule to a Summer Class to Allow Attendance Input
How to Create a New Summer Program in Aspen (Central Office Staff Only)
How to Enroll a Student in a Summer Program in the BPS View (BPS Central Office Summer Staff Only)
How to Filter Summer Students by Covid Test Consent and Generate a Report
How to Import School Mint Students Into Summer Programs in Aspen (For Central Office Staff Only)
How to Import Students Into Summer Programs (For Central Office staff Only)
How to Remove Students from Summer School
How to See a Summer School Program Capacity
How to See the Student list for your Summer Program from your Summer School
How to Select a School in the School View in Aspen
How to Take Summer School Attendance (For credit bearing non-5th Quarter programs)
How to Take Summer School Attendance on the Daily Office in School View
How to Update the Details of an Existing Summer Program (Central Office Staff Only)
How to View Registered Summer School Students from your Current School
How to View Summer School Grades
How to View your Summer Students from the Student top-tab in your Summer School
How to add Courses to Summer Programs to Allow School Staff to Enroll Students (BPS Central Office Summer Staff Only)
How to Register a Student to a Summer Credit Recovery Program
Summer School Registration 2022
Are my Grades Posted?
Aspen Transportation Reports
How to Assign T-Pass to a Student
How to Run the Alpha List Report or Student Directory with AM and PM bus
Creating a Snapshot
How to Add My Classes to my Pages tab
How to Add Parent Gender in Aspen
How to Add a Page to the Pages tab
How to Add the Tasks Widget to Your Home Page
How to Change Your Default View in Aspen
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How to Remove Staff from your Roster
How to Switch to the School View
How to Use Mass Update to Quickly Make Data Changes
How to use Modify List to Quickly Make Data Changes
Query By Grade Level and ELD Level
Withdrawal Code Guidance
How to See Assessment Scores for Multiple Students
How to access Panorama Student Success
How to view an individual student's assessment scores
MCAS 2.0 Test Coordinators Handbook
How to add users to PermissionClick
How to edit a parent's email address in PermissionClick
How to remind parents to fill out a form in PermissionClick
How to restart or reset a parent submission in PermissionClick
How to submit a form on behalf of the parent in PermissionClick
How to use PermissionClick for a Field Trip
Managing COVID Consents in PermissionClick
How do I get started with School Messenger?
How to Email Students with School Messenger
How to Enable/Modify Absence/Tardy Broadcast in School Messenger
How to Send Report Cards or Progress Reports through School Messenger
How to Send a Text Message in School Messenger
How to view contact information by phone or email in School Messenger
School Messenger Absent\Tardy Calls
Fixing hanging in video chat apps like Zoom and Hangouts
How do I get started with Google Meet?
How do I get started with Zoom?
How to Add Authentication Exceptions in Zoom
How to Help Students Who Are Unable to Join Zoom Meetings with User Authentication
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How to Run a Successful Video Conference
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How to Set Up and Use Spoken Language Interpretation in Zoom
How to enable live transcript CC in Zoom
Recommended Zoom Settings for Security
Zoom Basic vs. Zoom Edu Pro: What Are the Differences?
Zoom Instructions for Students
Zoom Meeting Pro vs. Zoom Webinar: What Are the Differences?
Access your BPS phone voice message system
Blocking or Unblocking a Phone Number in School Messenger
Creating a Twitter Account
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How to Setup your BPS Email (on a mobile device)
How to View a Contact’s Call Record in School Messenger
How to access the Custodial Asbestos Awareness Training
How to maintain student privacy online
Set call forwarding on a BPS Phone
Tweet Deck Tutorial for Twitter Chats
Zoom vs. Google Meet: When Should I Use Each Tool?
Access 4 All Chromebook Initiative
Access 4 All Chromebook Repair Process
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Common Chromebook Issues & Quick Fixes
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How to enroll with Comcast Internet Essentials
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Sample Workflow for Distributing Student Chromebooks
Understanding Incidents in One2One Manager
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Create an Incident in One2One Manager
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How Do I Update the Chrome OS Version on a Chromebook?
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How to Block Youtube on your Child's Chromebook
How to Factory Reset a BPS Chromebook
How to Install a Printer on a Chromebook
How to use Kiosk Apps (aka locked browsers) on Chromebooks
Tips for keeping student devices clean
What does it mean when a Chromebook is "end of support"?
"MacOS Could not be installed on your computer" screen after start up
5 Tips to Improve Macbook Performance
Convert a PDF into a Word document
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How to remove Malware from your Macbook
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Mirrored vs. Extended Display Settings
My Mac won't let me install a program.
Staff Passwords: How to sync with your Macbook
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I am a co-teacher and I do not see my students in Clever.
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Updated by DJM
School Preferences - Grades Category
Audience: Middle and High School Administrators and Grading Managers
Schools have many preferences that they control and that they may change as needed. This topic covers only the Grade category
To view or update preferences
From the School view (sis.mybps.org)
- Navigate to the School top tab
- Click on the Setup/Details side tab
- Click on the Preferences sub-tab
- Select the Grades category from the dropdown list (far right)
- You will see the School Grade Preferences
Add/drop ignore window (days)
Type the number of days you want the system to refrain from displaying drop/adds in the Gradebook at the beginning of a school year.
Add/drop align Gradebook scores behavior
Select one of the following to determine what happens to a student’s assignment scores when the student transfers from one course section to another:
If you select Department or "Course number", the following must be true:
Allow multiple posts by staff
Select this checkbox if you want teachers to be able to post their grades several times during the grade post window. This lets teachers enter their grades, post their grades, go back into their Gradebook to make any necessary edits, and post again. After the end of the post period, teachers can no longer post grades.
Allow editing of term weights by staff
Select this checkbox to allow teachers to customize the grade weights used in the district grade calculation for transcript average columns. This preference is deselected by default.
For more information, see Enable Teachers to Customize Grade Weights in District Average Calculations.
Note: This field appears in the District (Root Organization), Intermediate Organization and school preferences.
Current classes day offset
Type the number of days you want staff members to be able to view classes from the previous term in their Gradebooks when they use the Current Classes filter in the Staff view, Gradebook or Attendance > Class.
Active date enabled by
This field is for schools that offer continuing courses. These courses do not start or end during the established grade terms. They might continue from one term to the next (or one year to the next) before the teacher posts a final grade. This field determines how the active date – the start of the course for each student in the section – is set.
-By first assignment mark only is the default. Aspen sets the student's active date when the teacher enters the first score for an assignment.
-Select By multiple assignments for the teacher to indicate the active date using the Active Assignment field on an assignment's details page. Notes:
- If the teacher does not select the Active Assignment checkbox for any assignment, Aspen sets the active date once any score is entered. - If the teacher enables the Active Assignment field for one assignment, the active date is set when the teacher enters a score for that assignment. - If the teacher enables the Active Assignment field for more than one assignment, the active date is set when a score is entered for all of the flagged assignments.
-Select Disabled for teachers to manually enter the active date. The Active Date column appears on the Gradebook Scores page and on student transcripts if associated with the transcript definition.
Default grade scale
Click the picklist icon to see the Grade Scale pick list. Users in the Staff view will only be able to see and select the grade scale selected here.
Example: You select the high school grade scale here. In the Staff view, high school teachers can only select this grade scale in their Gradebook user preferences, when they click Options > Lookup on their Scores page, and when they create an assignment or an assignment category.
Type the number of decimal places you want the system to calculate.
Credit update procedures
Click the picklist icon to select the credit update procedure your district uses, if it is different than the Aspen standard credit update procedure.
Hide assignment score percentage bar
When enabled, this preference hides the percentage bar from the Score column on the assignments page in the Family and Student portals (Academics > Assignments). Schools that use standards-based grading might want to select this checkbox to prevent the bar from appearing.
Averages to Show in Gradebook
Category average display mode
Display category average by term is the default. When set to the default, a teacher's Gradebook displays an average for each category (such as homework or tests) by term. Select Display category cumulative average for the Gradebook to display the average for each category since the beginning of the class, instead of by term.
This field is enabled by default, so that the term average column appears on the Gradebook Scores page when Grade Columns are set to Averages or All. Schools that use standards-based grading can deselect this checkbox to hide the term average column in the Gradebook.
Semester cumulative average
Select this checkbox to display the semester running average for students in the Staff view. Semester running averages calculate based on the assignment grades within each of the terms inside of it, not on the average for each term.
Note: Only school years with an even number of grading terms can use semester running averages.
If you select this checkbox, and a teacher selects the "Show semester averages" checkbox in their user preferences, the column appears on the Scores page in the Gradebook. Otherwise, the teacher cannot view semester running averages.
Note: Aspen uses the column header Semester # for semester running averages. For example, Semester 1 is the column header for running average for S1.
Overall cumulative average
Select this checkbox to display an overall cumulative average for students in the Staff view. The overall cumulative average includes all grades and scores entered since the beginning of the class, regardless of term. Aspen calculates the overall cumulative average using the average mode specified in the teacher's Gradebook.
The Cumulative column can appear on the Scores page in the Gradebook if this preference is selected, and the teacher sets their user preferences on the Gradebook tab to show the overall cumulative average. Otherwise, the teacher cannot view overall cumulative averages.
Note: Aspen uses the column header Cumulative for the overall cumulative average.
Report card message
Type a message to appear on report cards.
Honor roll qualification list
Select the qualification list you want the system to use to generate the honor roll when you run report cards.
Transcript Auto-calculation Options
Applies to Credit Mode, GPA Mode, Rank Mode and, Grade Mode
Define how Aspen will auto-calculate a student's credits, GPA, rank and/or grades when you manually change a grade on his or her transcript.
Note: If you manually change the value in the Credit field for a transcript record, the Adjusted icon appears next to the value. When this icon appears, the system does not auto-calculate the credits. To allow auto-calculation of an adjusted value, delete any value in the Credit field and save the record.
You can select a different mode for how the system updates each field. Select one of the following modes for each:
Users can decide to deselect any of the checkboxes before making a grade change.
Note: If you select Enable - Checked or Enable - Unchecked, you must also select the Update earned credits on change checkbox for each transcript definition column you want users to be able to update credits for upon changing a transcript grade.
Users can decide to select any of the checkboxes before making a grade change.
Note: If you force both student GPA and rank to be auto-calculated whenever a student’s transcript grade is updated, the system recalculates the student’s GPA and updates the rank of all students in his or her year of graduation. This can cause moderate wait times for users, depending on how many students are in that year of graduation. If your school or schools have large graduating classes, you can avoid this issue by selecting Enable - Unchecked for the GPA mode and Rank mode preferences. Users can then select just the Update GPA checkbox when altering a student’s transcript grade, allowing them to update student ranks at a later time. This can be useful when users have to update transcript grades for multiple students in the same year of graduation.
Note: Aspen cannot recalculate a student’s rank if his or her GPA is not also recalculated. Depending on your selection for the GPA mode preference, certain options are disallowed in the Rank mode preference, as follows: If you select Disable for the GPA mode preference, the following options are disallowed for Rank mode: --Enable-Checked --Enable-Unchecked --Force If you select Enable - Unchecked for GPA mode, the following options are disallowed for Rank mode: --Enable-Checked --Force An error message appears if you select any of the above disallowed options.
Select if your school calculates rank using Total Points or Grade Point Average.
Rank Calculation mode
Select if your school calculates rank using Cumulative points or Current year points only.
See also Follett's Help on Grade Preferences