How to access the Equitable Grading Course
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How to Upload your Google Classroom List to your Drive to open it in Google Sheets
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BPSLearns: An Overview
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When I log in to Clever, I get an "Uh oh!" (sad robot) error message.
How to Create a Google Classroom
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What is a Clever School Tech Lead and what can they do?
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New Employee Guide
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How to setup and run the Out of District Official School Transcript report
How to Run the Class Office Period Attendance Report
Absence Letter (Nudge Attendance Letter) Report and sending through School Messenger
Are my Grades Posted?
How to See Assessment Scores for Multiple Students
How to access Panorama Student Success
MCAS 2.0 Test Coordinators Handbook
How to view an individual student's assessment scores
Athletics Registration Workflow
How Students are Enrolled in the Athletics Program
How to Manually Enroll Students in the Athletics Program
How to Update Student Athletic Information - Student Tab
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How to view Student Sports Registration Information - Coaches
How to Schedule Students into Athletic Sections
How to view and print student Athletic Program records
How to Update Physical Exam Information for Athletics - Nurses
How to Make Constructively Present or any other Attendance Input Buttons Available to Your School
Managing Attendance Plans
How to Update the Grade Cover Term Map and Reassign Calendar Dates for Attendance Input
How to Take Class Attendance (Teachers)
Overview of Attendance Intervention Plans in Aspen (video)
How to Reconcile Daily and Class Attendance
How to Reassign Calendar Days in Aspen
How to run the Perfect Attendance Report in Aspen
How to Update Student Calendars to Make Students In-Session for Attendance Input
How to "Push" Daily Attendance to all Classes
How to Add Attendance for One or More Students for Multiple-Dates
Recommending an Attendance Plan for Court
How to Filter Attendance Data by Learning Model?
How to use the Principal's Attendance Report in Aspen
How to Automatically Create Journal Entries by Running Attendance Letters
How to Run Daily Attendance Post Verification
How to Run Class Attendance Post Verification Report
How to Change Daily Attendance Preferences to Period
How to add a Tardy and Dismissal for a Student in Aspen
How to Change Attendance Records
How to Add Parent Gender in Aspen
How to Take Daily Attendance in Aspen (Teachers)
How to Run Attendance History for a Specific Code
How to Take Attendance in the Daily Office in School View (For Attendance Managers)
How to add users to PermissionClick
How to restart or reset a parent submission in PermissionClick
How to use PermissionClick for a Field Trip
How to remind parents to fill out a form in PermissionClick
Managing COVID Consents in PermissionClick
How to submit a form on behalf of the parent in PermissionClick
How to edit a parent's email address in PermissionClick
How do I get started with School Messenger?
Zoom vs. Google Meet: When Should I Use Each Tool?
How to Add Authentication Exceptions in Zoom
How to Enable/Modify Absence/Tardy Broadcast in School Messenger
How to Email Students with School Messenger
Zoom Instructions for Students
How to Send Report Cards or Progress Reports through School Messenger
Set call forwarding on a BPS Phone
How to Setup your BPS Email (on a mobile device)
Zoom Basic vs. Zoom Edu Pro: What Are the Differences?
How to access the Custodial Asbestos Awareness Training
How do I get started with Zoom?
How to Send a Text Message in School Messenger
How do I get started with Google Meet?
How to maintain student privacy online
How to Set Up Zoom Meetings as a Sub
Access your BPS phone voice message system
Tweet Deck Tutorial for Twitter Chats
School Messenger Absent\Tardy Calls
Blocking or Unblocking a Phone Number in School Messenger
How to View a Contact’s Call Record in School Messenger
How do I send or receive a fax?
How to Run a Successful Video Conference
How to view contact information by phone or email in School Messenger
Recommended Zoom Settings for Security
Creating a Twitter Account
How to Help Students Who Are Unable to Join Zoom Meetings with User Authentication
How to Live Stream Using Zoom
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How to Add a Student Conduct Incident (For Conduct Managers)
How to Assign Students to Administrators for Conduct Referrals
How to Run Student Journal and Conduct Reports
How to Submit a Conduct Referral in Aspen
How to Generate a Conduct Letter in Aspen
How to Submit a Conduct Referral - For Teachers
Fixing hanging in video chat apps like Zoom and Hangouts
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Polycom Studio Camera Setup
Tips for keeping student devices clean
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My Mac won't let me install a program.
How to Install a FollowYou Printer on a PC
How to Activate a New iPad
BPS Wireless Phones
Managing Loaner Macs
T-Mobile Project 10Million
Staff Passwords: How to sync with your Macbook
How to Factory Reset a BPS Chromebook
How to Pair the Polycom Studio Remote
How do I take a screenshot of my Chromebook screen?
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How to fix a blinking yellow light on the Polycom Studio
How to remove Malware from your Macbook
How to Connect a Mac to BpsStaff/Student
5 Tips to Improve Macbook Performance
How to Install a Printer on a Chromebook
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How to back-up your data on a Mac
How to enable Airtame with MacOSX Catalina
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Technology Returns for Transferring & Departing Employees
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How to Find the Password Verification Code in a Family Aspen Account.
How to Update Contact Portal Login with email address
Parent Passwords: How to Reset a Parent Portal Account/Password (For School Staff)
Parent Passwords: How to Reset your SIS Family Portal Account Password
How to See your Child's TerraNova Score on Family Portal
How to Generate Parent Letters with Security Code
How to Publish Reports to the Parent and Student Portal
How to see Your Child's GPA - Family Portal View
How do I create a parent/family portal account in Aspen?
How to Navigate the Parent Portal (In English and other Languages)
Quick Reference Cards
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Advanced Gradebook Quick Reference Card
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How to Post Term 4 and Final Grades
How to Enter Teacher Course Recommendations for the Next School Year
How to Auto Calculate and Post Grades in the Gradebook
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How to Fix Expanding Columns Issue in Chrome
How to Attach Your Own Grade Scale to Sections or Assignments
Example 0-4 Grade Scale
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Teacher Gradebook PowerPoint
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How to Enter Transfer-in Transcript Records
How to Find Missing Final Grades
How to Enter and Post Elementary Grades in Aspen
How to run a merge drop/add transcript records
How to Change an Elementary Transcript Record
How to See a List of Failing Students in One or More Terms
How to Run Qualification Lists (Honor Roll, D&Fs, Eligibility Lists)
How to Update the Gradebooks with the Transcript Grades
Grade Point Average (GPA)
How to view an Individual Student's Grade Point Average (GPA)
How to see Student GPAs from the Student Tab
What are the different types of GPAs and GPA Reports?
GPA Frequently Asked Questions
What are the point values of a grade?
School Preferences - Grade Category
Student Records Requests
How to view MFG and Empty Transcript Records (school year 2019-2020) - District View
How to view MFG and Empty Transcript Records (school year 2019-2020) - School View
How to Correct MFG and Empty Transcript Records
How to See Students Grades by Class and Grade Level
How to find Specific or Missing Term Grades - District View
How to find Specific or Missing Term Grades - School View
How to run the Grade Post Verification Report in Aspen
How to Re-Open Grading Window
How to Calculate Credits - Populate Credit on Transcript Records
How to Calculate Averages - Final Grades
NC "No Credit" Term Grade Procedure
How to Find NC Grades for the Past or Current Year
How to Post Grades for the Entire School
How to Schedule a New Student or Make Changes to a Student's Current Schedule (Grades 6-12)
Counselor Fundamentals and Daily/Walk-In Scheduling
Student Course Requests
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How to Accept a New Student to Your School in Aspen
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School Leader Guide: Spring 2021 Cohort + Learning Models
How to See Next Year Student Assignments, Incoming Students, and Wait List Totals
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How to view your Grade Point Average (GPA)
How to Register for Athletics - Student View
How Can Students View their Report Card/Progress Report Grades in the Student Portal
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How to Add a Schedule to a Summer Class to Allow Attendance Input
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How to See the Student list for your Summer Program from your Summer School
How to Import School Mint Students Into Summer Programs in Aspen (For Central Office Staff Only)
How to Register a Student to a Summer Credit Recovery Program
How Can Students see their Summer School Schedule in Aspen
How to Take Summer School Attendance on the Daily Office in School View
How to Access your Summer School
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How to Enroll a Student in a Summer Program in the BPS View (BPS Central Office Summer Staff Only)
How to Filter Summer Students by Covid Test Consent and Generate a Report
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Updated by DJM
School Preferences - Grades Category
Audience: Middle and High School Administrators and Grading Managers
Schools have many preferences that they control and that they may change as needed. This topic covers only the Grade category
To view or update preferences
From the School view (sis.mybps.org)
- Navigate to the School top tab
- Click on the Setup/Details side tab
- Click on the Preferences sub-tab
- Select the Grades category from the dropdown list (far right)
- You will see the School Grade Preferences
Add/drop ignore window (days)
Type the number of days you want the system to refrain from displaying drop/adds in the Gradebook at the beginning of a school year.
Add/drop align Gradebook scores behavior
Select one of the following to determine what happens to a student’s assignment scores when the student transfers from one course section to another:
If you select Department or "Course number", the following must be true:
Allow multiple posts by staff
Select this checkbox if you want teachers to be able to post their grades several times during the grade post window. This lets teachers enter their grades, post their grades, go back into their Gradebook to make any necessary edits, and post again. After the end of the post period, teachers can no longer post grades.
Allow editing of term weights by staff
Select this checkbox to allow teachers to customize the grade weights used in the district grade calculation for transcript average columns. This preference is deselected by default.
For more information, see Enable Teachers to Customize Grade Weights in District Average Calculations.
Note: This field appears in the District (Root Organization), Intermediate Organization and school preferences.
Current classes day offset
Type the number of days you want staff members to be able to view classes from the previous term in their Gradebooks when they use the Current Classes filter in the Staff view, Gradebook or Attendance > Class.
Active date enabled by
This field is for schools that offer continuing courses. These courses do not start or end during the established grade terms. They might continue from one term to the next (or one year to the next) before the teacher posts a final grade. This field determines how the active date – the start of the course for each student in the section – is set.
-By first assignment mark only is the default. Aspen sets the student's active date when the teacher enters the first score for an assignment.
-Select By multiple assignments for the teacher to indicate the active date using the Active Assignment field on an assignment's details page. Notes:
- If the teacher does not select the Active Assignment checkbox for any assignment, Aspen sets the active date once any score is entered. - If the teacher enables the Active Assignment field for one assignment, the active date is set when the teacher enters a score for that assignment. - If the teacher enables the Active Assignment field for more than one assignment, the active date is set when a score is entered for all of the flagged assignments.
-Select Disabled for teachers to manually enter the active date. The Active Date column appears on the Gradebook Scores page and on student transcripts if associated with the transcript definition.
Default grade scale
Click the picklist icon to see the Grade Scale pick list. Users in the Staff view will only be able to see and select the grade scale selected here.
Example: You select the high school grade scale here. In the Staff view, high school teachers can only select this grade scale in their Gradebook user preferences, when they click Options > Lookup on their Scores page, and when they create an assignment or an assignment category.
Type the number of decimal places you want the system to calculate.
Credit update procedures
Click the picklist icon to select the credit update procedure your district uses, if it is different than the Aspen standard credit update procedure.
Hide assignment score percentage bar
When enabled, this preference hides the percentage bar from the Score column on the assignments page in the Family and Student portals (Academics > Assignments). Schools that use standards-based grading might want to select this checkbox to prevent the bar from appearing.
Averages to Show in Gradebook
Category average display mode
Display category average by term is the default. When set to the default, a teacher's Gradebook displays an average for each category (such as homework or tests) by term. Select Display category cumulative average for the Gradebook to display the average for each category since the beginning of the class, instead of by term.
This field is enabled by default, so that the term average column appears on the Gradebook Scores page when Grade Columns are set to Averages or All. Schools that use standards-based grading can deselect this checkbox to hide the term average column in the Gradebook.
Semester cumulative average
Select this checkbox to display the semester running average for students in the Staff view. Semester running averages calculate based on the assignment grades within each of the terms inside of it, not on the average for each term.
Note: Only school years with an even number of grading terms can use semester running averages.
If you select this checkbox, and a teacher selects the "Show semester averages" checkbox in their user preferences, the column appears on the Scores page in the Gradebook. Otherwise, the teacher cannot view semester running averages.
Note: Aspen uses the column header Semester # for semester running averages. For example, Semester 1 is the column header for running average for S1.
Overall cumulative average
Select this checkbox to display an overall cumulative average for students in the Staff view. The overall cumulative average includes all grades and scores entered since the beginning of the class, regardless of term. Aspen calculates the overall cumulative average using the average mode specified in the teacher's Gradebook.
The Cumulative column can appear on the Scores page in the Gradebook if this preference is selected, and the teacher sets their user preferences on the Gradebook tab to show the overall cumulative average. Otherwise, the teacher cannot view overall cumulative averages.
Note: Aspen uses the column header Cumulative for the overall cumulative average.
Report card message
Type a message to appear on report cards.
Honor roll qualification list
Select the qualification list you want the system to use to generate the honor roll when you run report cards.
Transcript Auto-calculation Options
Applies to Credit Mode, GPA Mode, Rank Mode and, Grade Mode
Define how Aspen will auto-calculate a student's credits, GPA, rank and/or grades when you manually change a grade on his or her transcript.
Note: If you manually change the value in the Credit field for a transcript record, the Adjusted icon appears next to the value. When this icon appears, the system does not auto-calculate the credits. To allow auto-calculation of an adjusted value, delete any value in the Credit field and save the record.
You can select a different mode for how the system updates each field. Select one of the following modes for each:
Users can decide to deselect any of the checkboxes before making a grade change.
Note: If you select Enable - Checked or Enable - Unchecked, you must also select the Update earned credits on change checkbox for each transcript definition column you want users to be able to update credits for upon changing a transcript grade.
Users can decide to select any of the checkboxes before making a grade change.
Note: If you force both student GPA and rank to be auto-calculated whenever a student’s transcript grade is updated, the system recalculates the student’s GPA and updates the rank of all students in his or her year of graduation. This can cause moderate wait times for users, depending on how many students are in that year of graduation. If your school or schools have large graduating classes, you can avoid this issue by selecting Enable - Unchecked for the GPA mode and Rank mode preferences. Users can then select just the Update GPA checkbox when altering a student’s transcript grade, allowing them to update student ranks at a later time. This can be useful when users have to update transcript grades for multiple students in the same year of graduation.
Note: Aspen cannot recalculate a student’s rank if his or her GPA is not also recalculated. Depending on your selection for the GPA mode preference, certain options are disallowed in the Rank mode preference, as follows: If you select Disable for the GPA mode preference, the following options are disallowed for Rank mode: --Enable-Checked --Enable-Unchecked --Force If you select Enable - Unchecked for GPA mode, the following options are disallowed for Rank mode: --Enable-Checked --Force An error message appears if you select any of the above disallowed options.
Select if your school calculates rank using Total Points or Grade Point Average.
Rank Calculation mode
Select if your school calculates rank using Cumulative points or Current year points only.
See also Follett's Help on Grade Preferences