How to access Acellus
How to Access Reading Horizons
Drive Google - How to Upload your Google Classroom List to your Drive to open it in Google Sheets
How to access Learning Ally
How to Duplicate an Existing Course in BPSLearns
How to access McGraw Hill products
How to access Sora by Overdrive
Problems accessing Youtube for parent and teachers?
How to Run a Google Classroom Student List as a Teacher
How to access Imagine Learning
My students cannot login to an app in Clever
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What are Clever badges and how do they work?
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How to access Google Classroom from Home
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How to access EVERFI
BPSLearns: An Overview
How to use video in Google Classroom
How to access Edmentum Courseware
When I log in to Clever, I get an "Uh oh!" (sad robot) error message.
How to Create a Google Classroom
How to access DBQ Online
What is a Clever School Tech Lead and what can they do?
How to access Tumblebooks
How to Run a Google Classroom Student List as an Admin
How to access Exact Path
How to customize the Clever portal on my Teacher page
How to get started with GoGuardian for Teachers
How to add captions to a video
How to Set Up and Use Spoken Language Interpretation in Zoom
How to enable live transcript CC in Zoom
Joining Zoom from your browser or a Chromebook
Access to BAIS applications from off the network
How to request captions and transcripts for videos from 3Play Media
How to enable Chrome to download reports from Aspen
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How to change your last name and BPS email address
How to access EdPlan
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Installing Office 365
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Getting Started with Microsoft Office 365
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How to create a Sponsored Account
How to Activate and Inactive Accounts in Naviance
New Employee Guide
Communicating Through Aspen
How to Create and Send Administrator Notifications (Computer & Mobile)
How to Download and Activate the Follett Notifications App (Mobile)
Using the CK Editor - Announcements, Emails, Banners
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Query By Grade Level and ELD Level
Creating a Snapshot
How to Add the Tasks Widget to Your Home Page
How to Run The Official Student Transcript Report
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How to See Student Assessment Scores in Aspen
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MCAS 2.0 Test Coordinators Handbook
How to view an individual student's assessment scores
Athletics Registration Workflow
How Students are Enrolled in the Athletics Program
How to Manually Enroll Students in the Athletics Program
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How to view and print student Athletic Program records
How to Update Physical Exam Information for Athletics - Nurses
Managing Attendance Plans
How to Update the Grade Cover Term Map and Reassign Calendar Dates for Attendance Input
How to Take Class Attendance (Teachers)
Overview of Attendance Intervention Plans in Aspen (video)
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How to run the Perfect Attendance Report in Aspen
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How to use the Principal's Attendance Report in Aspen
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How to Change School Attendance Preferences
How to add a Tardy and Dismissal for a Student in Aspen
How to Change Attendance Records
How to Add Parent Gender in Aspen
School Daily Attendance Changes
How to Take Daily Attendance in Aspen (Teachers)
How to Run Attendance History for a Specific Code
How to Take Attendance in the Daily Office in School View (For Attendance Managers)
How do I get started with School Messenger?
Zoom vs. Google Meet: When Should I Use Each Tool?
How to Enable/Modify Absence/Tardy Broadcast in School Messenger
How to resolve wrong numbers through School Messenger/Aspen
How to Email Students with School Messenger
Zoom Instructions for Students
How to Send Report Cards or Progress Reports through School Messenger
Set call forwarding on a BPS Phone
How to Setup your BPS Email (on a mobile device)
Zoom Basic vs. Zoom Edu Pro: What Are the Differences?
How to access the Custodial Asbestos Awareness Training
How do I get started with Zoom?
How to Send a Text Message in School Messenger
How do I get started with Google Meet?
How to maintain student privacy online
How to Set Up Zoom Meetings as a Sub
Access your BPS phone voice message system
Tweet Deck Tutorial for Twitter Chats
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How to View a Contact’s Call Record in School Messenger
How do I send or receive a fax?
How to Run a Successful Video Conference
How to view contact information by phone or email in School Messenger
Recommended Zoom Settings for Security
Creating a Twitter Account
How to Help Students Who Are Unable to Join Zoom Meetings with User Authentication
How to Live Stream Using Zoom
Zoom Meeting Pro vs. Zoom Webinar: What Are the Differences?
How to Enter Emergency Conduct Removal
How to Run Student Journal and Conduct Reports
How to Submit a Conduct Referral in Aspen
How to Generate a Conduct Letter in Aspen
How to Submit a Conduct Referral - Staff View
Fixing hanging in video chat apps like Zoom and Hangouts
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How to Install a FollowYou Printer on a PC
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Verizon Jetpack Model 8800L WiFi Hotspot FAQ's
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How to Auto Calculate and Post Grades in the Gradebook
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Example 0-4 Grade Scale
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Teacher Gradebook PowerPoint
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GPA Frequently Asked Questions
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How to Correct MFG and Empty Transcript Records
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How to run the Grade Post Verification Report in Aspen
How to Re-Open Grading Window
How to Calculate Credits - Populate Credit on Transcript Records
How to Calculate Averages - Final Grades
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2020 Summer School Registration Guide
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How to Access your Summer School
How to Enroll a Student in a Summer Program and School in the BPS View
Dropping a Student(s) from a Summer School Class Section
How teachers can see their Summer School Schedule in Aspen
How to View Registered Summer School Students from your Current School
Updated by DJM
School Preferences - Grades Category
Audience: Middle and High School Administrators and Grading Managers
Schools have many preferences that they control and that they may change as needed. This topic covers only the Grade category
To view or update preferences
From the School view (sis.mybps.org)
- Navigate to the School top tab
- Click on the Setup/Details side tab
- Click on the Preferences sub-tab
- Select the Grades category from the dropdown list (far right)
- You will see the School Grade Preferences
Add/drop ignore window (days)
Type the number of days you want the system to refrain from displaying drop/adds in the Gradebook at the beginning of a school year.
Add/drop align Gradebook scores behavior
Select one of the following to determine what happens to a student’s assignment scores when the student transfers from one course section to another:
If you select Department or "Course number", the following must be true:
Allow multiple posts by staff
Select this checkbox if you want teachers to be able to post their grades several times during the grade post window. This lets teachers enter their grades, post their grades, go back into their Gradebook to make any necessary edits, and post again. After the end of the post period, teachers can no longer post grades.
Allow editing of term weights by staff
Select this checkbox to allow teachers to customize the grade weights used in the district grade calculation for transcript average columns. This preference is deselected by default.
For more information, see Enable Teachers to Customize Grade Weights in District Average Calculations.
Note: This field appears in the District (Root Organization), Intermediate Organization and school preferences.
Current classes day offset
Type the number of days you want staff members to be able to view classes from the previous term in their Gradebooks when they use the Current Classes filter in the Staff view, Gradebook or Attendance > Class.
Active date enabled by
This field is for schools that offer continuing courses. These courses do not start or end during the established grade terms. They might continue from one term to the next (or one year to the next) before the teacher posts a final grade. This field determines how the active date – the start of the course for each student in the section – is set.
-By first assignment mark only is the default. Aspen sets the student's active date when the teacher enters the first score for an assignment.
-Select By multiple assignments for the teacher to indicate the active date using the Active Assignment field on an assignment's details page. Notes:
- If the teacher does not select the Active Assignment checkbox for any assignment, Aspen sets the active date once any score is entered. - If the teacher enables the Active Assignment field for one assignment, the active date is set when the teacher enters a score for that assignment. - If the teacher enables the Active Assignment field for more than one assignment, the active date is set when a score is entered for all of the flagged assignments.
-Select Disabled for teachers to manually enter the active date. The Active Date column appears on the Gradebook Scores page and on student transcripts if associated with the transcript definition.
Default grade scale
Click the picklist icon to see the Grade Scale pick list. Users in the Staff view will only be able to see and select the grade scale selected here.
Example: You select the high school grade scale here. In the Staff view, high school teachers can only select this grade scale in their Gradebook user preferences, when they click Options > Lookup on their Scores page, and when they create an assignment or an assignment category.
Type the number of decimal places you want the system to calculate.
Credit update procedures
Click the picklist icon to select the credit update procedure your district uses, if it is different than the Aspen standard credit update procedure.
Hide assignment score percentage bar
When enabled, this preference hides the percentage bar from the Score column on the assignments page in the Family and Student portals (Academics > Assignments). Schools that use standards-based grading might want to select this checkbox to prevent the bar from appearing.
Averages to Show in Gradebook
Category average display mode
Display category average by term is the default. When set to the default, a teacher's Gradebook displays an average for each category (such as homework or tests) by term. Select Display category cumulative average for the Gradebook to display the average for each category since the beginning of the class, instead of by term.
This field is enabled by default, so that the term average column appears on the Gradebook Scores page when Grade Columns are set to Averages or All. Schools that use standards-based grading can deselect this checkbox to hide the term average column in the Gradebook.
Semester cumulative average
Select this checkbox to display the semester running average for students in the Staff view. Semester running averages calculate based on the assignment grades within each of the terms inside of it, not on the average for each term.
Note: Only school years with an even number of grading terms can use semester running averages.
If you select this checkbox, and a teacher selects the "Show semester averages" checkbox in their user preferences, the column appears on the Scores page in the Gradebook. Otherwise, the teacher cannot view semester running averages.
Note: Aspen uses the column header Semester # for semester running averages. For example, Semester 1 is the column header for running average for S1.
Overall cumulative average
Select this checkbox to display an overall cumulative average for students in the Staff view. The overall cumulative average includes all grades and scores entered since the beginning of the class, regardless of term. Aspen calculates the overall cumulative average using the average mode specified in the teacher's Gradebook.
The Cumulative column can appear on the Scores page in the Gradebook if this preference is selected, and the teacher sets their user preferences on the Gradebook tab to show the overall cumulative average. Otherwise, the teacher cannot view overall cumulative averages.
Note: Aspen uses the column header Cumulative for the overall cumulative average.
Report card message
Type a message to appear on report cards.
Honor roll qualification list
Select the qualification list you want the system to use to generate the honor roll when you run report cards.
Transcript Auto-calculation Options
Applies to Credit Mode, GPA Mode, Rank Mode and, Grade Mode
Define how Aspen will auto-calculate a student's credits, GPA, rank and/or grades when you manually change a grade on his or her transcript.
Note: If you manually change the value in the Credit field for a transcript record, the Adjusted icon appears next to the value. When this icon appears, the system does not auto-calculate the credits. To allow auto-calculation of an adjusted value, delete any value in the Credit field and save the record.
You can select a different mode for how the system updates each field. Select one of the following modes for each:
Users can decide to deselect any of the checkboxes before making a grade change.
Note: If you select Enable - Checked or Enable - Unchecked, you must also select the Update earned credits on change checkbox for each transcript definition column you want users to be able to update credits for upon changing a transcript grade.
Users can decide to select any of the checkboxes before making a grade change.
Note: If you force both student GPA and rank to be auto-calculated whenever a student’s transcript grade is updated, the system recalculates the student’s GPA and updates the rank of all students in his or her year of graduation. This can cause moderate wait times for users, depending on how many students are in that year of graduation. If your school or schools have large graduating classes, you can avoid this issue by selecting Enable - Unchecked for the GPA mode and Rank mode preferences. Users can then select just the Update GPA checkbox when altering a student’s transcript grade, allowing them to update student ranks at a later time. This can be useful when users have to update transcript grades for multiple students in the same year of graduation.
Note: Aspen cannot recalculate a student’s rank if his or her GPA is not also recalculated. Depending on your selection for the GPA mode preference, certain options are disallowed in the Rank mode preference, as follows: If you select Disable for the GPA mode preference, the following options are disallowed for Rank mode: --Enable-Checked --Enable-Unchecked --Force If you select Enable - Unchecked for GPA mode, the following options are disallowed for Rank mode: --Enable-Checked --Force An error message appears if you select any of the above disallowed options.
Select if your school calculates rank using Total Points or Grade Point Average.
Rank Calculation mode
Select if your school calculates rank using Cumulative points or Current year points only.
See also Follett's Help on Grade Preferences