Requesting Apps and Chrome Extensions

Rhianon Gutierrez Updated by Rhianon Gutierrez

Requesting Apps and Software

  1. The vendor fills out the App Approval Form. Apps are reviewed by a member of BPSTechnology (OIIT) to see if they meet our technology requirements, then added to our apps list with the status of "Approved," "Under Review," or "Not Approved."
We recommend partnering with BPSTechnology (OIIT) early on to ensure the app that you want to use meets our technology requirements or that there is a pathway to meeting them in the near future.
  1. If the application is: (1) a districtwide application or in use by multiple schools AND (2) involves the sharing of student data, the vendor will need to fill out the NDA Request Form to request to sign the MA Data Privacy Agreement (DPA). The request will be reviewed by BPSTechnology (OIIT) and the Office of Data and Accountability (ODA). Once reviewed, a representative at the company will receive an email to sign the MA DPA via DocuSign.
  2. If this is a paid app, the vendor works with a representative at the school or district level to get a quote and submits it to the BPS Business Office. This office hands all purchases done at the school and district level. See the list of procurement partners.
Please note: Schools/Departments should not be signing any document(s) from vendors/partners. Any questions and all such documents should be routed through your procurement partner.
  1. If the application supports a Clever integration, a BPS representative (at the school or district level) fills out the Clever Request Form to request for the app to be added to a school's Clever portal. The app will then be added by the BPS Clever Admin once the purchase is confirmed.

Requesting Chrome Extensions

Extensions in the Chrome Web Store can be installed by single users (staff and/or students) once approved.

If you come across an application that you would like to use with your BPS Gmail, please follow the steps below.

  1. Go to bostonpublicschools.org/techhelp and sign in. Open a ticket.
  2. Subject Line: Chrome Extension Request: [Name of Extension].
  3. In the body of your ticket:
  • Paste the link to the Chrome extension
  • Specify the audience: staff only, or staff and students
  • Specify the purpose of why you want to access the Chrome extension
Please note that all Chrome extensions will be reviewed for safety and security prior to being granted access.

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