e-Waste & Technology Recycling Guidance

All Boston Public School departments and schools are required to adhere to the designated process for technology disposal and recycling outlined in this guidance. Selling, recycling, or disposal of technology through other means is strictly prohibited. Our objective is to provide comprehensive e-Waste/IT recycling solutions that prioritize stringent data security and privacy standards while emphasizing environmental stewardship and sustainability.

e-Waste/IT Recycling Process:

1) Identify a Coordinator
Designate a point of contact responsible for facilitating the collection of IT for recycling and coordinating logistics. Apart from the school/dept leader, this individual will be the sole authorized person to release custody of assets.
2) Assess & Inventory IT
Assess what technology needs to be recycled. Provide a summary of the technology, including the type of technology and quantity of each piece. We strongly recommend including a photograph, as it will aid in our logistical planning.

Requests may be postponed until an adequate stock is available. General rule of thumb would be a minimum of 10 pieces. Consumables and peripherals like keyboards, mice, cables, and toner should not be included in the count.

We encourage focusing on recycling events instead. See "Organize a Site/School-Wide Recycling Event" below.
3) Centralize Items
All items must be prepared and relocated to a centralized accessible location indoors, away from fire zones or areas that may disrupt teaching/learning or pose risks to staff/students. Kindly provide the room number/name, floor/level, and specify if stairs and/or elevator access are required to reach the technology.
4) Submit a Request
Please ensure compliance with this guidance prior to submitting a Technology Recycling Request (Form 57). A representative from OIIT/BPSTechnology will reach out to coordinate logistics.

Frequently Asked Questions:

What Items should I AVOID recycling?
Laptops4Learning (L4L) Laptops: Please call the OIIT Service Desk at (617) 635-9200 to return/repair.
Access4All (A4A) Chromebooks: Any newer HP Chromebooks or the Access4All@HOME Chromebooks (logo etched on the top of the device) should be returned through your OIIT technician. Older models can be recycled.
What items CAN be recycled?
(*)Please verify with OIIT prior to requesting removal of these items.
Audio/Video Tapes
Digital Cameras
Cell/Smart Phones*
Chargers/Power Cords
Computer Mice
Computer Peripherals
Copy Machine
CPUs (towers)
Data Cartridges
DLT Tapes
Docking Stations
External CD-ROM Drives
External Modems*
Fax Machines*
Floppy Drives
Gaming Systems
Hard Drives
LCD Flat Screens
Main Frames*
Matrix Switches/Multiplexers*
Office Printers
Overhead Projectors
Palm Pilots or other Handheld Devices
Power Supplies
Reel-to-Reel Tape Decks
Set Top Boxes
Slide Projectors
Interactive Boards*
Small Appliances
Tape Drives
Telephone Systems*
Uninterruptible Power Supplies (UPS)*
VCR/DVD Players
Video Recorders
Organize a Site/School-Wide Recycling Event
BPS Technology would like to work with you towards promoting sustainable practices and reducing the environmental footprint of e-waste management in your school/building. Coordinating school/building recycling events have several environmental benefits:

Efficient Resource Management: By scheduling a single cleanout event instead of multiple pickups throughout the year, you can manage and consolidate the collection of e-waste more efficiently. This reduces the overall transportation and logistical impact associated with frequent pickups.

Reduced Carbon Emissions: Consolidating e-waste pickups minimizes the number of trips required for transportation, thereby reducing carbon emissions from vehicles. It contributes to a more sustainable waste management strategy by optimizing resource use and energy consumption.

Awareness and Collaboration: Organizing a whole-school cleanout also raises awareness among students, staff, and the community about the importance of responsible e-waste management. It fosters a culture of environmental stewardship and encourages collaboration between different stakeholders to work towards common sustainability goals.

Continuous Improvement and Sustainability: Integrate continuous improvement into your sustainability efforts by developing a comprehensive technology management plan. This plan should incorporate regular assessments, upgrades, and responsible disposal practices for your technology assets. Periodically evaluate the effectiveness of your technology removal and recycling processes, making adjustments as needed to enhance efficiency and promote sustainability.

For more information about coordinating a recycling event, please email Solimar Cruzado, Director of Technology Business Operations, at scruzado@bostonpublicschools.org. As always, we're happy to help!

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