How to Calculate Credits - Populate Credit on Transcript Records

DJM Updated by DJM

Calculate Credits

Audience: Middle and High School Administrators and Grading Managers

If your School Grade Preferences for auto-calculating credits are set to Enabled or Forced, you should not have to run Calculate Credits, although it is a best practice to run this procedure at the end of each grading term. If your School Grade Preferences for auto-calculating credits is set to Disabled, you must run this procedure.

Regardless of your school Grading Preferences, if you use the Calculate Averages procedure, the credit on the transcript records will not be updated. You need to run the Calculate Credits to update the credit earned on the transcript records.

The Calculate Credit Procedure will look to the transcript record final grade and, if a passing grade, will populate the transcript credit with the credit value on the School course.

From the School view (sis.mybps.org)

  1. Navigate to the Grades top tab
  2. Click on the Transcripts side tab
  3. Click on the Options menu
  4. Select Calculate Credits
  1. In the popup window, click OK

Running this on ALL Transcript records will change historical grades. NEVER run on All Transcript Records

Before Running Calculate Credits

After Running Calculate Credits

It is a BEST PRACTICE for Grading Managers to run this procedure at the end of each grading term

How did we do?

How to Re-Open Grading Window

How to Calculate Averages - Final Grades

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