Access to BAIS applications from off the network
How to Use ASL Interpretation in Zoom
How to add captions to a video
How to enable Chrome to download reports from Aspen
How to request captions and transcripts for videos from 3Play Media
Joining Zoom from your browser or a Chromebook
Do I have a virus or malware on my computer?
Getting Started with Microsoft Office 365
How to Activate and Inactive Accounts in Naviance
How to access EdPlan
How to change your last name and BPS email address
How to create a Sponsored Account
How to enable/disable a Sponsored Account
How to request access to PeopleSoft
I Am Getting "You Have Successfully Logged Out" Message When Signing into Peoplesoft Financials.
Installing Office 365
New Employee Guide
Staff Passwords: How to reset/change
What is the BPS Acceptable Use Policy?
Athletics Registration Workflow
Athletics Program - District View
How Students are Enrolled in the Athletics Program
How to Manually Enroll Students in the Athletics Program
How to Remove Students from Athletic Sections
How to Schedule Students into Athletic Sections
How to Update Physical Exam Information for Athletics - Nurses
How to Update Student Athletic Information - Program Tab
How to Update Student Athletic Information - Student Tab
How to view Student Sports Registration Information - Coaches
How to view and print student Athletic Program records
How to "Push" Daily Attendance to all Classes
How to Add Attendance for One or More Students for Multiple-Dates
How to Automatically Create Journal Entries by Running Attendance Letters
How to Change Attendance Records
How to Change Daily Attendance Preferences to Period
How to Edit Daily Attendance (Teacher)
How to Filter Attendance Data by Learning Model?
How to Make Constructively Present or any other Attendance Input Buttons Available to Your School
How to Reassign Calendar Days in Aspen
How to Reconcile Daily and Class Attendance
How to Run Attendance History for a Specific Code
How to Run Class Attendance Post Verification Report
How to Run Daily Attendance Post Verification
How to Take Attendance in the Daily Office in School View (For Attendance Managers)
How to Take Class Attendance (Teachers)
How to Take Daily Attendance in Aspen (Teachers)
How to Update Student Calendars to Make Students In-Session for Attendance Input
How to add a Tardy and Dismissal for a Student in Aspen
How to run the Perfect Attendance Report in Aspen
How to update Withdrawal Codes for DNR Students
How to use the Principal's Attendance Report in Aspen
Managing Attendance Intervention Plans
Overview of Attendance Intervention Plans in Aspen (video)
Recommending an Attendance Plan for Court
Communicating Through Aspen
How to Create and Send Administrator Notifications (Computer & Mobile)
How to Download and Activate the Follett Notifications App (Mobile)
Using the CK Editor - Announcements, Emails, Banners
Hearing Notification and Suspension Letters
How to Add a Student Conduct Incident (For Conduct Managers)
How to Assign Students to Administrators for Conduct Referrals
How to Enter Emergency Conduct Removal
How to Generate a Conduct Letter in Aspen
How to Run Student Journal and Conduct Reports
How to Submit a Conduct Referral - For Teachers
How to Submit a Conduct Referral in Aspen
End Of Year Rollover Information/FAQ
How to Enter Student Homerooms After the End-of-Year Rollover
How to Enter a Student's Next Year Homeroom in School View
How to Promote or Retain Non-Senior Students
How to Set Promotion Status for Seniors
Technology Returns for Transferring & Departing Employees
How do I create a parent/family portal account in Aspen?
How to Find the Password Verification Code in a Family Aspen Account.
How to Generate Parent Letters with Security Code
How to Navigate the Parent Portal (In English and other Languages)
How to Publish Reports to the Parent and Student Portal
How to See your Child's TerraNova Score on Family Portal
How to Update Contact Portal Login with email address
How to see Your Child's GPA - Family Portal View
Parent Passwords: How to Reset a Parent Portal Account/Password (For School Staff)
Parent Passwords: How to Reset your SIS Family Portal Account Password
Elementary/Standards Based Specific
How to Post Remote Learning K0-K2 Grades
What are the Reporting Standards for My Class?
What is the Rating Scale for My Class?
Middle and High School Specific
How to Enter Teacher Course Recommendations for the Next School Year
How to Post Term 4 and Final Grades
Quick Reference Cards
Advanced Gradebook Quick Reference Card
Beginning of the Year Gradebook Checklist
Teacher Class Groups and Pages
Creating Special Codes in your Gradebook
Example 0-4 Grade Scale
How the Final Grade is Calculated
How to Attach Your Own Grade Scale to Sections or Assignments
How to Auto Calculate and Post Grades in the Gradebook
How to Create Your Own Grade Scale
How to Create a Grading Column with Assignment Averages
How to Fix Expanding Columns Issue in Chrome
How to add a Class Announcement with Zoom Link
How to add resources to a gradebook assignment
How to create and post a Class Announcement - Staff View
Locking Scores in your Gradebook
Setting up your Gradebook Preferences
Teacher Gradebook PowerPoint
Grade Point Average (GPA)
GPA Frequently Asked Questions
How to see Student GPAs from the Student Tab
How to view an Individual Student's Grade Point Average (GPA)
What are the different types of GPAs and GPA Reports?
What are the point values of a grade?
Alternate Pass/Fail Grade Scale
Assignment Pass/Fail Grade Scale
BPS Final Grade Scale
BPS Grade Scales
BPS Standard A-F Grade Scale
BPS Standard K-5 Grade Scale
What is the MFG Grade?
Where are the Grade Scales in Aspen?
Work-Based Learning Grade Scale
How to Change an Elementary Transcript Record
How to Enter Transfer-in Transcript Records
How to Enter and Post Elementary Grades in Aspen
How to Find Missing Final Grades
How to Run Qualification Lists (Honor Roll, D&Fs, Eligibility Lists)
How to See a List of Failing Students in One or More Terms
How to Update the Gradebooks with the Transcript Grades
How to run a merge drop/add transcript records
How to Calculate Averages - Final Grades
How to Calculate Credits - Populate Credit on Transcript Records
How to Correct MFG and Empty Transcript Records (School View)
How to Find NC Grades for Past Years
How to Post Grades for the Entire School
How to Re-Open Grading Window
How to See Students Grades by Class and Grade Level
How to Update the Grade Cover Term Map and Reassign Calendar Dates for Attendance Input
How to find Specific or Missing Term Grades - District View
How to find Specific or Missing Term Grades - School View
How to run the Grade Post Verification Report in Aspen
How to view MFG and Empty Transcript Records - District View
School Preferences - Grade Category
Student Records Requests
Absence Letter (Nudge Attendance Letter) Report and sending through School Messenger
How to Run The Official Student Transcript Report
How to Run the Class Office Period Attendance Report
How to setup and run the Out of District Official School Transcript report
Career and Vocational/Technical Education (CVTE)
Aspen Tables and Fields with CVTE Data
How to See District Level CVTE Courses
How to see School Course Sections of CVTE Courses
How to see Students Scheduled into CVTE Sections
How to see schools with CVTE courses
Committing Your Schedule
Counselor Fundamentals and Daily/Walk-In Scheduling
How to Schedule a New Student in Aspen (Grades K0-5)
How to Schedule a New Student or Make Changes to a Student's Current Schedule (Grades 6-12)
Change a Student's Homeroom and Reschedule into New Sections
Create and Assign Platoon Codes for Elementary Scheduling
Elementary Group Scheduling: Multi Grade Homerooms or Mix Grade Classes
How to Run Group Scheduling based on Platoon
How to Copy the Course Catalog to the Build Year
How to Create a Scenario or Copy the Current Year Schedule to the Build View
How to Enter Next Year School to be Able to See Returning Students in the Build View
How to create a Clever Sync Block
Patterns and Pattern Sets
How to Add a Teacher to Multiple Course Sections
How to Change Course Section Details
How to Create a New Course Section
How to Remove a Co-Teacher from a Class in Aspen
How to Transfer Students From one Section to Another and Keep the Grades
How to change a Primary Teacher in Aspen
Restore Deleted Section
Student Course Requests
CTE Data Analytic for DOE 35, 43, 44
How to Add A Schedule to a Middle School or ESL Class to Allow Class Attendance Input
How to Add Schedule to a Class
How to Balance Sections by Student Cohort Code
How to Create Platoon Codes
How to Create a Report for Students Registered in Online Courses Only
How to add a Co-Teacher to a Class
How to add a Student Secondary School Association
Quick Status Alert and Bell Schedules
STRIVE Program set up and Schedule
State and Federal Reporting
Creating an Import file for EPIMS Staff WA07 Role and WA08 Import
Locating EPIMS Reports 02
Run Individual Staff Reports
Update MEPID characteristics
Using EPIMS Template
Using Pando for EPIMS
How to input Early College and Innovation Pathway participation in Aspen for SIMS
Accessing Services only Students in At Home School
Adding Future Capacity, Proposed Fields
Home Learning Tips for Students & Families
How to Accept a New Student to Your School in Aspen
How to Add an Internship Program in Aspen
How to Assign Homerooms Based Upon the Student Schedules
How to Assign Locker Numbers to One or More Students
How to Change Student Cell Phone Numbers in Aspen
How to Create a Fieldset and Generate a Spreadsheet or Report
How to Enter a Single Student Journal Entry
How to Filter for a Specific Cohort of Students
How to Generate a Parent Email List
How to Run the Student Sibling Report
How to See Next Year Student Assignments, Incoming Students, and Wait List Totals
How to Update Parent Emails and Phone Numbers
How to Upload Individual student Photos
How to Upload Student Photos into Aspen
How to Upload a Document in Aspen
How to View Low Income or Food Status (For Principals Only)
How to Withdraw or Discharge a Student in Aspen
How to add Journal Entries for one or more Students
How to add an alert on the student record
How to enter in Student Next Homeroom in School view from the Student top tab
How to search for a Student by Address
How to search for a student by name or ID number
How to see Detailed Information about Pending Students Assigned to your School
How to update data sharing opt-outs in Aspen
How to view students who have opted out of the media release
How to view the change history for a record
Methods to enter in Student Next Year Homeroom
School Leader Guide: Spring 2021 Cohort + Learning Models
Student Passwords: How to get verification codes
Student Passwords: How to reset (for 1st time users)
How Can Students View their Report Card/Progress Report Grades in the Student Portal
How to Register for Athletics - Student View
How to view your Grade Point Average (GPA)
Student Passwords: How to change (for TCs/Teachers)
Student Passwords: How to reset (for existing users)
Dropping a Student(s) from a Summer School Class Section
How Can Students see their Summer School Schedule in Aspen
How Teachers can see their Summer Classes in the Gradebook
How teachers can see their Summer School Schedule in Aspen
How to Access your Summer School
How to Add Your Current School Staff to your Summer School
How to Add a Schedule to a Summer Class to Allow Attendance Input
How to Create a New Summer Program in Aspen (Central Office Staff Only)
How to Enroll a Student in a Summer Program in the BPS View (BPS Central Office Summer Staff Only)
How to Import School Mint Students Into Summer Programs in Aspen (For Central Office Staff Only)
How to Import Students Into Summer Programs (For Central Office staff Only)
How to Remove Students from Summer School
How to See a Summer School Program Capacity
How to See the Student list for your Summer Program from your Summer School
How to Select a School in the School View in Aspen
How to Take Summer School Attendance (For credit bearing non-5th Quarter programs)
How to Take Summer School Attendance on the Daily Office in School View
How to Update the Details of an Existing Summer Program (Central Office Staff Only)
How to View Registered Summer School Students from your Current School
How to View Summer School Grades
How to View your Summer Students from the Student top-tab in your Summer School
How to add Courses to Summer Programs to Allow School Staff to Enroll Students (BPS Central Office Summer Staff Only)
How to Register a Student to a Summer Credit Recovery Program
Summer School Registration 2023
Are my Grades Posted?
Aspen Transportation Reports
How to Assign T-Pass to a Student
How to Run the Alpha List Report or Student Directory with AM and PM bus
Creating a Snapshot
How to Add My Classes to my Pages tab
How to Add Parent Gender in Aspen
How to Add a Page to the Pages tab
How to Add the Tasks Widget to Your Home Page
How to Change Your Default View in Aspen
How to Create or Edit a Field Set
How to Remove Staff from your Roster
How to Switch to the School View
How to Use Mass Update to Quickly Make Data Changes
How to use Modify List to Quickly Make Data Changes
Query By Grade Level and ELD Level
Withdrawal Code Guidance
How to See Assessment Scores for Multiple Students
How to access Panorama Student Success
How to view an individual student's assessment scores
MCAS 2.0 Test Coordinators Handbook
How to add users to PermissionClick
How to edit a parent's email address in PermissionClick
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How to submit a form on behalf of the parent in PermissionClick
How to use PermissionClick for a Field Trip
Managing COVID Consents in PermissionClick
Creating a New Self-Service Document in School Messenger
How do I get started with School Messenger?
How to Email Students with School Messenger
How to Enable/Modify Absence/Tardy Broadcast in School Messenger
How to Send Report Cards or Progress Reports through School Messenger
How to Send a Text Message in School Messenger
How to use the Safe Mode Templates in SchoolMessenger
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School Messenger Absent\Tardy Calls
Fixing hanging in video chat apps like Zoom and Hangouts
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How to Add Authentication Exceptions in Zoom
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Zoom Basic vs. Zoom Edu Pro: What Are the Differences?
Zoom Instructions for Students
Zoom Meeting Pro vs. Zoom Webinar: What Are the Differences?
Access your BPS phone voice message system
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Creating a Twitter Account
How do I send or receive a fax?
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How to access the Custodial Asbestos Awareness Training
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Set call forwarding on a BPS Phone
Tweet Deck Tutorial for Twitter Chats
Zoom vs. Google Meet: When Should I Use Each Tool?
Access 4 All Chromebook Initiative
Access 4 All Chromebook Repair Process
Close an Incident in One2One Manager
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Disperse Collected Devices from a Group
How to enroll with Comcast Internet Essentials
One2One Collection and Deployment Process
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Connecting a Chromebook or Android to BpsStaff/Student
Create an Incident in One2One Manager
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How to Block Youtube on your Child's Chromebook
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How to use Kiosk Apps (aka locked browsers) on Chromebooks
Tips for keeping student devices clean
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"MacOS Could not be installed on your computer" screen after start up
5 Tips to Improve Macbook Performance
Convert a PDF into a Word document
How do I install GarageBand or iMovie?
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My Mac won't let me install a program.
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Polycom Studio Camera Setup
My wireless keeps disconnecting or changing networks!
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When I log in to Clever, I get an "Uh oh!" (sad robot) error message.
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- How to access Illuminate
How to access Illuminate
Updated by Rhianon Gutierrez
What is Illuminate? Who has access?
Illuminate is an online, standards-based assessment and reporting platform. It allows teachers to administer grade-level, standards-aligned prebuilt assessments (BPS Interims, Investigations End-of-Unit assessments), create their own assessments from item banks or build assessments using their own texts and tasks. Assessments can be instantly administered and results are reported at the completion of the assessment via a variety of reports.
How do I access Illuminate?
Teachers access Illuminate via Clever (www.bostonpublicschools.org/backpack) under Assessment. Once you click on the Illuminate icon, sign in with Google.
How do I use Illuminate?
Illuminate can be used to administer pre-built, standards-aligned assessments, build and administer your own standards-aligned assessments, and view student data from these assessments as well as data that has been imported, such as NWEA MAP Growth.
What devices is it compatible with?
Illuminate works on Laptops, Desktops, and Chromebooks.
Where can I learn more about Illuminate?
BPS Inquiry Team Website: Interim Assessments: Webinars and support materials on what are interim assessments, how to administer interim assessments, suggested reports and tools for analyzing interim assessment data. All suggested reports can also be run for teacher-created assessments, as well.
Online Assessment Administration
Online Testing Using Quick Code: How to set up an online administration for your students that generates a link to the assessment that you can share with students via Google Classroom. Students will just need to enter their BPS email address.
Online Testing Using Student Portal: How to set up an online administration for your students that they can access in their Illuminate Student Portal. Students will need to access Illuminate in their Clever accounts and complete the assessment.
Live Proctoring: How to monitor students assessing online.
On the Fly: Option for scanning in bubble sheet responses. This is not recommended for remote learning.
Flexible: Create an answer sheet in Illuminate for your existing assessment, then upload your assessment materials to allow for online administration.
Item Bank: You may first need to create an item-bank account. Once you have access to the item banks, follow the pathway to name your assessment, select standards and then select texts/tasks.
Skills: Option for building one-on-one skills assessment.
Where can I learn about how teachers use Illuminate?
Teachers across BPS have developed many best practices for using Illuminate data with students to support their learning. Here are three recommended practices that teachers can use to support students' remote learning.
Who can I contact if I have additional questions?
Illuminate Help Center: (949) 242-0343
BPS Access and Questions: Sarah Jay and Dana Pulda-Acone