How to Set Promotion Status for Seniors

Aspen Support Updated by Aspen Support

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This article is also available as an interactive tutorial. Click here to view the interactive tutorial or scroll down to view a step-by-step version.

1 Click Student top-tab

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2 Click Filter

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3 Select the Grade Level equals filter

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4 Select 12 from the pick list

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5 Click Submit

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6 Click the Field Set menu

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7 Select the Promotion Fields

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8 Click Options

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9 Click Modify List 

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10 Click the blue pencil above the Promote Status column to Edit it.

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11 The default status for all 12 graders is set to blank. High Schools ought to update this field from mid-May to June 2019. The BPS Office Guidance Team will use this information to prepare your school’s June 2019 diplomas.

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12 For each Senior, select the appropriate status.

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13 IMPORTANT: The green check mark is your SAVE button for each screen! In other words, if you have 25 students per page in Aspen, you must save before you move onto page 2, with records 26 - 50.

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14 Click the green check mark icon to Save changes.

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15 When you are done changing all student status, click Options.

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16 Click Modify List again to exit the editing mode. 

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17 To see if there are any seniors in your school who still need their status changed, click Filter again.

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18 Select Senior Status not Set.

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19 To print this list, click Quick Print menu.

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20 Select the report format you would like.

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21 Your report should download so that you can print. That's it. You're done.

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